Point of Sale, School Meal Application Collection and Reporting System
- Client
- Colorado
- RFP Number
- SW-119005
- Posted
- —
- Category
- Software, System and Application
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer seeks a Point of Sale, school meal application collection, and reporting system. The scope requires integration with Infinite Campus and Oracle Cloud via standard data exchange methods, single sign-on capabilities, and system validation tools to resolve data discrepancies. The vendor must process over 40,000 student records per batch, track five years of trailing Direct Certification/FRL eligibility, provide point of sale reporting features, and submit a detailed data migration plan with validation strategies. Work will occur offsite. Only USA-based organizations are eligible to apply. The buyer seeks budget proposals from bidders and accepts digital submissions via email or online. Bidders must submit all questions no later than September 9, 2026. The source text does not disclose the specific evaluation criteria.
Key solicitation details
AI-extracted from B2712 Point of Sale + School Meal Application Collection and Reporting System (1).pdf. Confirm against the original documents before bidding.
Aurora Public Schools is soliciting proposals for a point of sale, school meal application collection, and reporting system. The software must integrate with the district's Student Information System (Infinite Campus) and Oracle Cloud ERP, handling POS operations, meal application collection, data validation, and CDE state reporting. Onshore (USA) vendors are eligible to bid.
- Issued by
- Aurora Public Schools
- Issuance of RFP
- September 01, 2026
- Questions Deadline via BidNET
- September 09, 2026 10 AM MT
- Answers Addendum Issued
- September 16, 2026
- Proposal Deadline
- October 14, 2026 10 AM MT
- Evaluation of Proposals
- October 19-30, 2026
- Round 2 - Presentations If Needed
- November 16-18, 2026
- Selection of Proposals - Intent to Award
- November 2026
- Full testing period no later than
- May 1, 2027
- Go-live deadline
- July 1, 2027 12 AM
- Project completed by no later than
- June 30, 2027
- How to submit
- Electronic via BidNet
- Submission details
- Upload and submit through Rocky Mountain E-Purchasing (BidNet). Proposal must be formatted into one single combined file, except for Excel files Exhibit A and Exhibit B. Include a separate redacted copy for CORA requests.
- Place of performance
- Offsite / Adams-Arapahoe School District 28J (Aurora Public Schools), Aurora, CO
- Insurance and bonding
- Vendor must carry required insurance including Cyber and Commercial General Liability Insurance, and provide proof thereof.
- Funding
- 45 CFR Part 620, CDE (Colorado Department of Education) reporting compliance
How proposals are evaluated
| SECTION A Required Forms | Pass/Fail |
| SECTION B Management Summary | 5 Points |
| SECTION C Pricing | 25 Points |
| SECTION D Project Implementation & Support Plan | 20 Points |
| SECTION E Vendor Profile & Qualifications | 20 Points |
| SECTION F Technical Capabilities, Experience & Functionality | 30 Points |
Scope of work
- Point of sale system and meal account management
- School meal application collection and reporting platform
- Integration with Infinite Campus SIS and Oracle Cloud ERP
- High-volume data processing for 40,000+ student records per batch
- Trailing 5 years FRL eligibility and At-Risk status tracking
- Data migration, validation, and cleanup
- Comprehensive user and admin training, user manuals, and technical documentation
- Ongoing 24/7 technical support, maintenance, and regular software updates
Minimum qualifications
- Onshore (USA Organization Only)
- Must not be debarred, suspended, or proposed for debarment by any Federal department or agency
- Compliance with State of Colorado technology accessibility standards (C.R.S. and WCAG 2.1 AA)
- Minimum of three K-12 client references for similar services
Documents to include with the bid
- Signed Vendor Acknowledgement Page
- Code of Conduct and Conflict of Interest Certification (Page 24)
- Accessibility Attestation (Page 25)
- Certificate of Insurance
- Management Summary
- Exhibit A - Specification and Pricing Form
- Exhibit B - Questionnaire
- Project Implementation Plan and Project Schedule
- Resumes, staff experience, and relevant certifications for key personnel
- Minimum of three K-12 client references
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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