Special Event Management Services

The buyer needs a vendor to provide special event management services for a two-year contract period. The requested scope includes managing, programming, staffing, and operating large and small-scale sponsored and community events, such as ground breakings, ribbon cuttings, spirit plaza activities, the Easter Fun Festival, Fall Festival, Scare Festival, and Palmer Park Bandshell programming. The vendor must recruit and manage food, retail, and entertainment vendors, emphasizing local-based, small, and community-focused businesses. Additional duties include managing sponsorships, strategic marketing alliances, support staff on a seven-day cycle, and partnerships for public and small-to-medium event spaces. Only onshore USA organizations are eligible to bid, and the performance of the work will occur offsite. The buyer is looking for proposals regarding the budget. Key dates include a pre-bid meeting on September 18, 2026, and a deadline for all question submissions no later than September 23, 2026.