Off-site Records Storage and Retention Services

The government authority in Napa, CA requires off-site records storage and retention services. The selected contractor must provide initiation and permanent removal services, storage for various box sizes, retrieval and refiling, and pick-up and delivery of all records. Storage requirements cover standard, legal transfer, ledger, letter transfer, letter transfer box-draw, and odd sizes. Requested retrieval, refiling, pick-up, and delivery services include web access, will-call, bulk container handling, file not found handling, and standard, rush, emergency, after-hour, weekend, and holiday handling. The contractor must maintain a facility disaster plan allowing remote access and control of the security system and network database. The buyer accepts proposals digitally via email or online, and limits eligibility to onshore USA-only vendors. The work will occur offsite for a one-year contract period. Bidders must submit all questions no later than September 21, 2026. The buyer seeks proposals to establish the budget and does not provide evaluation details.