Conference and Event Planning Consultant Services

The buyer requires a consultant to provide conference and event planning services for meetings and programs. The consultant manages planning and onsite execution for five annual conferences, handles logistics for an annual legislative staff tour, and arranges other member events. Scope details include attending events, traveling in and out of state to preview venues, designing themed activities, identifying venues, negotiating contracts, and serving as the primary point of contact for setups, catering, audio/visual needs, staffing, supplies, and registration. Specific supported events include a strategic issues conference, Capitol day, a federal policy conference, a legislative staff tour, and an annual conference. The contract period spans five years. Eligible bidders must be US organizations, and the work occurs offsite. Budget details state the buyer is looking for proposals. Bidders must submit all questions no later than October 2, 2026.