Special Events Coordination Services for Library Space Meetings and Events

The buyer seeks a vendor to provide special event coordination services to plan, direct, coordinate, produce, and manage special events. The selected contractor must conduct facility walk-throughs, manage client inquiries, research cost-efficient vendors, and handle event communication. Administrative duties include utilizing Google Suite and Microsoft Office, assessing event costs, preparing event documents, assisting with a master calendar, and tracking agency-owned event inventory. Performance of the work will be offsite, and the contract period lasts for three years. Eligibility requires the vendor to be an onshore US organization. The buyer is looking for proposals regarding the budget. A mandatory pre-bid meeting takes place on October 21, 2026.