FreeFree RFPs on Craxy AI — no subscription required

Ready to bid on this RFP?

Sign up free to generate a complete proposal draft instantly — Craxy AI reads the RFP, drafts every section, and matches your past work.

Fire & Life Safety System PM&R Services Harry S Truman VA Medical Center Columbia, Missouri

Federal · Department of Veterans AffairsDue Friday, October 16, 2026
Client
Department of Veterans Affairs
RFP Number
—
Posted
—
Category
US Federal
Budget
—
NAICS
561621
Set-aside
Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
Contact
Greg McMillan Sr.

Description

AI Generated

The Department of Veterans Affairs requires fire and life safety system preventive maintenance, inspection, and testing services at the Harry S Truman VA Medical Center in Columbia, Missouri. The contractor must perform preventive maintenance, provide parts, furnish an Inspection and Testing Program, and submit service reports within seven calendar days of work completion. The buyer intends to set aside this requirement for Service-Disabled Veteran-Owned Small Businesses, but it invites other potential sources under NAICS code 561621 to respond for market research. To be qualified, contractors must have at least five continuous years of relevant experience, and technicians must hold manufacturer certifications. Interested vendors must submit responses via email to Gregory McMillan at [email protected] by October 16, 2026, at 10:00 a.m. Central Time, including the announcement number, title, and completed contractor form. The anticipated contract term consists of a base period plus four option years, with work conducted Monday through Friday from 7:30 a.m. to 4:00 p.m. The provided text does not state the budget or evaluation procedures.

Key solicitation details

AI-extracted from 36C25527Q0006_SSN.docx. Confirm against the original documents before bidding.

This is a sources sought notice for market research purposes to identify potential qualified sources for fire and life safety system maintenance, inspection, and testing services at the Harry S. Truman VA Medical Center. The primary focus is to set aside the requirement for SDVOSBs, though all interested business classifications are encouraged to respond.

Issued by
Department of Veterans Affairs
Responses due
10-16-2026 10:00 CENTRAL TIME, CHICAGO, USA
How to submit
Email
Submission details
Submit response via email by 10:00 a.m. Central Standard Time on Friday, 10/16/2026, including the notice announcement number, title, and completed Contractor Fillable Form.
Contract term
Base Year: 8/5/27 – 8/4/28, Option Year I: 8/5/28 – 8/4/29, Option Year II: 8/5/29 – 8/4/30, Option Year III: 8/5/30 – 8/4/31, Option Year IV: 8/5/31 – 8/4/32
Set-aside
SDVOSBC
Place of performance
Harry S Truman VA Medical Center, 800 Hospital Drive, Columbia, Missouri 65201

Scope of work

  • Automatic sprinkler main drains inspection
  • Sprinkler dry system flow testing
  • Fire pump flow testing
  • Kitchen hood suppression systems inspection and testing
  • Kitchen hood cleaning
  • Portable fire extinguishers inspection and testing
  • Life safety dampers inspection and testing
  • Backflow preventers testing

Minimum qualifications

  • Minimum five continuous years of technical training and work experience in maintenance, inspection, and testing of life safety systems across various facilities.
  • Field Service Engineers must have completed a formalized training program required by the OEM, equivalent to manufacturer field service training.
  • All preventive maintenance must be provided by a manufacturer certified technician.

Documents to include with the bid

  • SOURCE SOUGHT_CONTRACTOR FORM

Official SAM.gov notice

Solicitation number
36C25527Q0006
Agency
Department of Veterans Affairs
Buying office
255-Network Contract Office 15 (36C255)
Notice type
Sources Sought
Responses due
Oct 16, 2026, 11:00 AM ET
Posted on SAM.gov
Sep 16, 2026
NAICS
561621 · Security Systems Services (except Locksmiths)
Product/service code
J042
Set-aside
Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
Place of performance
Columbia, MO, 65201
Contracting contact
Greg McMillan Sr., Contracting Officer
[email protected]
913-758-9919
Read the official notice description

THIS IS A SOURCES SOUGHT NOTICE ANNOUNCEMENT FOR MARKET RESEARCH PURPOSES ONLY The VHA Government intends to set-aside this requirement for SDVOSB. However, the Government is interested in other potential sources that can provide the required product and/or services. Interested parties are encouraged to respond to this source sought notice announcement. The purpose of this SOURCES SOUGHT ANNOUNCEMENT is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business, or large business) relative to NAICS 561621 and PSC J042. The Government is conducting market research to determine potential sources having the skills, capabilities, and experience to perform the described work. Responses to this SOURCES SOUGHT ANNOUCEMENT will be used by the Government to make appropriate acquisition decisions. After review of the responses to this SOURCES SOUGHT NOTICE, a solicitation announcement may be published on Contract Opportunities (Sam.gov) or other Electronic Governmentwide Point of Entry (EGPE). Responses to this SOURCES SOUGHT NOTICE are not considered adequate responses to any potential solicitation announcement. This is a SOURCES SOUGHT NOTICE ANNOUCEMENT ONLY and is NOT a request for proposals or quotes. Information received as a result of this sources sought notice will be used solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this SOURCE SOUGHT NOTICE ANNOUNCEMENT. Respondents will NOT be notified of the results or the Government s determination on whether to conduct a competitive procurement and/or set-aside to limit competition among any specific socio-economic category. All interested contractors should notify the Network Contracting Office 15 via email at [email protected] by 10:00 a.m. Central Standard Time on Friday, 10/16/2026. Responses must include the sources sought notice announcement number and title in the subject line of their email response AND the below or attached Contractor Fillable Form. In response to this SOURCES SOUGHT NOTICE ANNOUNCEMENT, please provide the information in the SOURCE SOUGHT_CONTRACTOR FORM.

Source: SAM.gov contract opportunities data (U.S. federal public data).

Incumbent

No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.

Market context

Awards in the same category (Security Systems Services (except Locksmiths)). This is not this requirement's award history.

Recent similar awards: Department of Veterans Affairs, NAICS 561621, performed in MO

Vendor and awardValueEnds
PASS, L.L.C36C25525P0201 · SECURITY SYSTEM MAINTENANCE AND REPAIRS$870.8KFeb 28, 2030
PROGRESSIVE ELECTRONICS INC36C25524C0005 · SERVICES$672.2KMar 18, 2027
TECH ELECTRONICS, INC36C25522C0004 · FIRE ALARM INSPECTIONS$721.0KSep 30, 2026
ADEPT PATRIOT SERVICES LLC36C25521P0671 · SECURITY SYSTEM INSTALLATION AND MONTHLY MONITORING SERVICES$27,136Sep 14, 2026
PASS, L.L.C36C25523P0362 · SECURITY SYSTEM UPGRADE$59,430Jun 22, 2026

Top vendors in this category: Department of Veterans Affairs, NAICS 561621, since Oct 1, 2023

966 contract awards in this NAICS over the period.

  1. 1. HURTVET SUBCONTRACTING, INC.$13.8M
  2. 2. JOHNSON CONTROLS FIRE PROTECTION LP$10.0M
  3. 3. SIEMENS INDUSTRY INC$9.9M
  4. 4. VETERANS FIRE AND LIFE SAFETY CORPORATION$9.4M
  5. 5. JOHNSON CONTROLS, INC$8.2M

Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

3 cached source filesDocuments checked

Personalized fit score

Sign up free to see how well this opportunity fits your company — based on your saved profile.

Sign up to see your fit score