Stage and Sound Productions Services for Special Events

The City of Clarksville, Tennessee, requires stage and sound production services, materials, installation services, and labor for special events. The requested scope includes providing professional-grade sound systems, wired and wireless microphones, lighting equipment, and designs that meet city objectives. Bidders must supply on-site technical support, stage crew to assist headlining entertainers, and sound, lighting, and stage engineers to oversee production, operation, and breakdown. Bidders must submit sealed proposals by mail or in person to the Purchasing Office in Clarksville, Tennessee, by 2:30 p.m. on October 7, 2026. The buyer will not accept faxed or emailed proposals. Bidders must submit questions by October 1, 2026. If performing regulated electrical or mechanical work, bidders must possess a valid contractor's license, and bids of $25,000 or greater require a completed State Contractor License Information Form. The evaluation process incorporates cost as 30% of the criteria, and the evaluation panel may conduct discussions or require oral presentations prior to award. Bidders seeking to protest must submit a written notice within five calendar days and post a protest bond of 2% of the lowest total cost proposal or $2,500, whichever is greater.