EBSCO Discovery Services Electronic Medical Library Subscription Base Plus Four Option Years
- Client
- Department of Veterans Affairs
- RFP Number
- SW-120236
- Posted
- 10/1/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposals
- NAICS
- 513120
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Contact
- Erica Grimslid
- [email protected]
Description
AI GeneratedThe buyer requires a vendor to provide an EBSCO Discovery Services electronic medical library subscription. The requested scope includes website customization specific to Madison, troubleshooting issues, upgrades to specific subject databases, and necessary system updates. Only onshore United States organizations are eligible to bid on this procurement opportunity. The vendor must perform the work offsite at its own office premises. The buyer is looking for proposals to determine the budget. The provided text does not state submission procedures, deadlines, question terms, evaluation criteria, or the contract term length.
Key solicitation details
AI-extracted from 36C25227Q0039.pdf. Confirm against the original documents before bidding.
The Department of Veterans Affairs is seeking an EBSCO Discovery Services electronic medical library subscription, including MEDLINE Ultimate collection and website customization specific to Madison. The acquisition is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses. Performance includes a base period of one year with four option years.
- Issued by
- Department of Veterans Affairs
- Questions due
- 10/07/2026 at 17:00 CST
- Proposals due
- 10-15-2026 17:00 CDT
- How to submit
- Submission details
- Submit offers directly to the Contracting Officer prior to the exact time specified.
- Contract term
- One (1) Base Year and four (4) Option Years
- Set-aside
- Certified Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Place of performance
- 2500 Overlook Terrace, Madison, WI 53705
How proposals are evaluated
| Price | |
| Technical Capability | |
| Past Performance |
Scope of work
- EBSCO Discovery Service to include MEDLINE Ultimate collection
- Technical support including website customization specific to Madison
- Database upgrades and system updates as necessary
- Customized online tutorials as requested by VA Madison
- Comprehensive training, job aids, and promotional materials
Minimum qualifications
- Must be an onshore USA organization
- Certified Service-Disabled Veteran-Owned Small Business listed in SBA certification database
- Registered in System for Award Management (SAM)
Documents to include with the bid
- SF 1449 completed in Blocks 12, 17, 23, 24, and 30
- VAAR 852.219-76 Certificate of Compliance for Limitations on Subcontracting
- FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications
Official SAM.gov notice
- Solicitation number
- 36C25227Q0039
- Agency
- Department of Veterans Affairs
- Buying office
- 252-Network Contract Office 12 (36C252)
- Notice type
- Solicitation
- Responses due
- Oct 15, 2026, 6:00 PM ET
- Posted on SAM.gov
- Sep 30, 2026
- NAICS
- 513120 · Periodical Publishers
- Product/service code
- 7630
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Place of performance
- Madison, WI, 53705
- Contracting contact
- Erica Grimslid
[email protected]
Read the official notice description
VA Madison is seeking a new Base + 4 Option Year Contract for EBSCO Discovery Service (EDS), a comprehensive platform that consolidates access to all electronic resources. EDS offers a single point of entry for searching and retrieving a vast selection of digital materials, streamlining the user experience and minimizing the learning curve. The ability to customize the interface and content—along with seamless integration into the VA’s existing SharePoint environment—makes EDS uniquely well-suited to the operational and technical requirements of the hospital.
The contractor will remotely install the product onto the Madison VAMC system. Following installation, Education Service will conduct on-site training and in-service sessions for the VA Madison Library Manager and facility staff. Once installation and training are complete, the service will be accessible through our local intranet for use by all Madison VA staff
EBSCO Discovery Service will Include the following:
MEDLINE ULTIMATE
eBOOK SUBSCRIPTION NURSING COLLECTION
eBOOK SUBSCRIPTION MEDICAL COLLECTION
Source: SAM.gov contract opportunities data (U.S. federal public data).
Incumbent
No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.
Market context
Awards in the same category (Periodical Publishers). This is not this requirement's award history.
Recent similar awards: Department of Veterans Affairs, NAICS 513120
| Vendor and award | Value | Ends |
|---|---|---|
| EBSCO INFORMATION SERVICES, LLC36C25026C0153 · EBSCO CLINICAL EBOOK SUBSCRIPTION (CINAHL OR MEDLINE NOT INCLUDED) | $57,593 | Jul 31, 2027 |
| GRAHAM ADVISORY NETWORK INC36C25226P0499 · EBSCO SUBSCRIPTION SERVICES | $70,246 | Jul 31, 2027 |
| J.E. FEDERAL ENTERPRISES, LLC.36C26023P0312 · ONLINE RESOURCES FOR LIBRARY (EBSCO DISTRIBUTOR) | $153.1K | May 31, 2027 |
| GRAHAM ADVISORY NETWORK INC36C10X25P0028 · WOLTERS KLUWER OVID ONLINE MEDICAL JOURNAL DATABASE SUBSCRIPTION | $27,271 | Apr 30, 2027 |
| EBSCO INFORMATION SERVICES, LLC36C24426N0668 · 5 YEAR BPA FOR EBSCO HOST DATABASE FOR PITTSBURGH VAMC. | $100.8K | Apr 27, 2027 |
Top vendors in this category: Department of Veterans Affairs, NAICS 513120, since Oct 1, 2024
27 contract awards in this NAICS over the period.
- 1. GRAHAM ADVISORY NETWORK INC$429.7K
- 2. J.E. FEDERAL ENTERPRISES, LLC.$211.7K
- 3. EBSCO INFORMATION SERVICES, LLC$180.7K
- 4. COX SUBSCRIPTIONS, INC.$135.3K
- 5. PRENAX INC$91,924
Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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