657-27-101, FCA-Conduct Hazardous Material Abatement, 2027 AE Design -FY27 NRM

Presolicitation Notice Presolicitation Notice Page 3 of 14 Presolicitation Notice *=Required Field Presolicitation Notice Page 1 of 14 Synopsis: PROJECT TITLE: Pre-Solicitation Notice for 657-27-101, FCA-Conduct Hazardous Material Abatement, 2027, AE Design. STL-JB&JC Saint Louis VA Medical Center John Cochran Division and Jefferson Barracks Division, Saint Louis, MO. CONTRACT INFORMATION a. This A/E Services requirement is being procured in accordance with the Brooks Act (Public Law (PL0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected based on demonstrated competence and qualifications for the required work. b. This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with the VAAR 836.606-73 as implemented in FAR Subpart 36.6. c. This is not a Request for Proposal, and an award will not be made with this announcement. This announcement is a request for SF 330 s from qualified contractors that meet the professional requirements. d. The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. The completed SF 330 will be evaluated by the St. Louis VA Medical Center Evaluation Board in accordance with FAR 36.602-5(a) and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. e. Award of any resultant contract is contingent upon the availability of funds. f. No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted via email only to [email protected] and [email protected]. Personal visits to discuss this announcement will not be allowed. g. The NAICS Codes for this procurement is 541330 Engineering Services and small business size standard of $25.5M. Award of a Firm Fixed Price contract is anticipated. The anticipated time for completion of design is approximately 96 Days (including an estimated 12 VPIH oversight days during construction period services.) calendar days including time for VA reviews. The estimated magnitude of the resulting construction price range is estimated to be between $250,000 and $500,000. h. DATABASE REGISTRATION INFORMATION: VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS INCOMPLIANCE WITH VAAR 852.219-10. ONLY BUSINESSES VERIFIED AND LISTED IN THE SMALL BUSINESS ADMINISTRATION (SBA) REGISTRY https://veterans.certify.sba.gov, SHALL BE CONSIDERED. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package. j. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. k. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54) l. A/E firms are required to respond if interested by submitting one (1) completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: https://www.gsa.gov/system/files/SF330-21.pdf). Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions shall be made electronically. m. Completed package shall be delivered electronically on or before 10/09/2026 at 2:00PM Central Standard Time to the NCO 15 Contracting Office, Attn: Matthew Finley, Contracting Officer @ [email protected] and Abby Monroe, Contract Specialist @ [email protected]. PROJECT INFORMATION The mission of the Veterans Affairs Saint Louis Health Care System (VASTLHCS) is to provide the highest quality health care to our nation s veterans. In order to accomplish this mission, VASTLHCS Facility Engineering Service (FES) intends to partner with an AE/Industrial Hygiene Firm on a project that will produce a finished design package for a Hazardous Material Abatement Project. This package will be used to procure a separate construction contract to perform the actual abatement at John Cochran (JC) and Jefferson Barracks Divisions, St. Louis, MO. For this Project, VPIH Firm will provide Basic Professional Services as delineated in the Scope of Work for VPIH. Final abatement design documents are required No Later Than (NLT) 96 Calendar Days after the Award/Notice to Proceed Letter. Supplement B SCOPE OF WORK: A/E services are required for Schematics, Design Development, Construction Documents, Construction Cost Estimate and Construction Period Services for project number 657-27-101 FCA-Conduct Hazardous Material Abatement, 2027, AE Design. This project will conduct hazardous materials abatement across various buildings at the John Cochran (JC) and Jefferson Barracks (JB) Divisions of the VA St. Louis Health Care System (VASTLHCS) during FY27. The scope includes VPIH (Verification of Prior Investigation of Hazardous materials) for additional sampling, abatement design, and oversight. The abatement is limited and guided by the results of the most recent hazardous materials survey and areas prioritized for Infrastructure and Historic Construction Contract (IHCC) work or identified by Maintenance & Operations (M&O) for needed repairs. Locations and extent of abatement will be determined based on upcoming IHCC and M&O project priorities. This delivery order shall cover the following tasks. A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation and construction phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, approximately 5 site visits during construction to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance in the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction. The A/E shall hire a third-party commissioning agent to commission all installed equipment. The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project. General Statement A/E Part One Services (also known as Design Phase) for this design project includes site visit, field investigation, conduct of studies and user interviews to update drawings, specifications and cost estimates for all facets of work and disciplines/trades to facilitate a construction project. This project will Conduct Hazardous Material Abatement, STL-JB&JC 2. DESIGN DEVELOPMENT: a. The VPIH shall make investigations necessary to thoroughly evaluate the area. This may include, but not limited to, hazardous materials testing, identifying any and all asbestos and lead containing materials within the project area. b. Upon completion of initial field survey and assessment, provide a comprehensive report of existing conditions and findings to VASTLHCS Facility Engineering Service. Hazardous material surveys and design shall be in compliance with National Emissions Standard for Hazardous Air Pollutants (NESHAP) requirements for renovation and demolition projects. c. The VA team will evaluate and identify any additional project scope based on the survey findings. d. This project will be phased such that it impacts hospital function as little as possible. 3. Abatement Document: a. After the VA approves the VPIH proposed scope of work, the VPIH shall prepare abatement documents necessary to accomplish the approved design development including drawings and specifications. 4. Review of Abatement Work Plan: a. The VPIH shall review the contractor s proposed Abatement Work Plan and provide approval before proceeding to construction. 5. Abatement Oversight Service: a. The VPIH shall perform oversight services as detailed later in this scope of work. 6. Functional Product: a. It is important to emphasize that the VPIH shall perform design development and detailed design work and prepare detailed abatement documents. b. VPIH Survey: The VPIH Firm will complete a survey, to include testing, identifying any and all asbestos and lead containing materials within the project area. This project will remove all lead and asbestos in areas being renovated. c. Reference VA Asbestos Abatement Design Manual (PG 18-10) July 2011: i. 1.8 DESIGN REQUIREMENTS: The following elements are required for all asbestos abatement project designs for VA facilities: i. All project designs must be developed and/or reviewed and approved by an EPA Model Curriculum trained and applicable state accredited Asbestos Project Designer. This is to ensure that all applicable federal, state, and local regulations are followed regarding the design of asbestos abatement projects. These regulations include, but are not limited to, EPA NESHAP requirements, City of St. Louis Air Pollution division requirements St. Louis County Air Pollution division requirements, and Missouri Department of Natural Resources (MDNR) requirements. VA representatives conducting peer review of asbesto…