Sources Sought Fire Damper Testing POP 12/31/2026-12/30/2027

STATEMENT OF WORK FIRE DAMPER INSPECTION AND TESTING 1. Scope. The intent of this one-time service is to inspect and test multiple building s Fire Dampers (247 dampers) for regulatory compliance on the Biloxi VA Campus as described below within the 90 days following the Notice to Proceed. 2. Specifications/Characteristics: Minimum technical specs must be provided to meet the requirements of the GCVHCS. Campus Overview - The 247 Fire Dampers for inspection and testing are in the Patient Buildings of 3, 30, 14, 15, and 25 and the Non-Patient Buildings of 1, 2, 5, 19, and 28 on the Biloxi VAMC Campus. See Chart 1. These Fire Dampers assist fire prevention from the buildings and communicates with the current installed Fire Alarm System. See Table 1. All painted or damaged fusible links must be replaced with a link of same size, temperature, and load rating. The location of each fire damper and access panel to be verified on each drawing and then updated on each drawing in accordance with NFPA guidelines. All inspected fire dampers must have a visible label that corresponds to an Item number on the list, inspection date, condition, and inspector. Each building inspected will have its own inspection documentation with 2 pictures minimum per damper showing damper itself and general comments affecting damper operation. Each damper on the final report at a minimum shall state Pass / Fail. Contractor shall furnish within the 90 days, the red-lined AutoCAD 2000 / Adobe PDF drawing for each building on a CD and on 11 x 17 sheet. All pictures taken are to be labeled, organized by building and floor, and provided on a CD. Contractor shall furnish a formal Fire Damper Report on CD by building of all dampers inspected with inspectors signature. 3.0 Applicable Codes, Standards and Regulations 3.1. All work shall be done in accordance with the current National Fire Protection Agency (NFPA) Code requirements. 3.2. The Joint Commission, the latest applicable National Fire Protection Association (NFPA) standards, and Occupational Safety and Health Administration (OSHA) regulatory requirements. Testing is specific to 4 year frequency test for fire pump/smoke pump in facility. 3.2.1. NFPA 80 Standard for Fire Doors and Other Opening Protectives 3.2.2. NFPA 90A Standard for the Installation of Air Conditioning and Ventilating Systems 3.2.3. NFPA 101 Life Safety Code 3.2.4. NFPA 105 Standard for Smoke Door Assemblies and Other Opening Protectives 3.2.5. NFPA 5000 Building Construction & Safety Code 4. Comprehensive Fire/Smoke Damper Inspection Tasks Contractor shall: 4.1. Furnish all labor, tools, and equipment to inspect fire and smoke dampers at Biloxi VAMC Campus. 4.2. Use commercially reasonable efforts to locate and, once located, operate all dampers provided in list by Contracting Officer s Representative (COR) upon commencement of inspection. 4.3. Include documentation of all tested devices and must identify as a minimum which includes date inspected, unique device identification, device location, status (Pass or Fail), the type and quantity of devices tested in each building, and a consolidated deficiency finding list per building. 4.4. Coordinate with the COR, Air Conditioning Equipment Mechanic, Electronics Mechanic and notify local fire department that the fire alarm system is in test mode due to the inspection of the smoke and/or combination dampers. 4.5. Locate, access and survey area of dampers. 4.6. Clear each damper of any debris that would impede such dampers normal operation. 4.7. Check for penetrations. 4.8. Ensure no interference to operation due to: (rusted, bent, misaligned, or damaged frame or blades, or defective hinges or other moving parts). 4.9. Inspect all linkage and pivot points for freedom of movement and condition. 4.10. Manually activate actuators on electric smoke and/or combination dampers to verify proper operation. 4.11. Lubricate all moving parts on each damper. 4.12. Check operation of the latch if damper is provided with a latch. 4.13. Reset fusible links on fire dampers, to verify such fire damper fully closes and if necessary, replace any fusible link that is compromised (per NFPA code requirements). 4.14. Replace springs and/or access handles for the fire/smoke dampers as necessary. 4.15. Identify each unidentified unit location with a ceiling grid damper label. 4.16. Identify on drawings the location of each damper, along with placement of identification stickers on ceilings or other location to assist in future location of such dampers; 4.17. Authenticate compliance utilizing a customized Universal Product Code (UPC) label applied directly to all damper units, specifying reference number and inspection date. 4.18. Create a comprehensive inventory and repair list for all inspected damper locations. 4.19 Thoroughly clean all areas with a high-density high efficiency particulate air (HEPA) filtration system. 4.20. Complete all pertinent damper unit repairs as deemed necessary (linkage adjustments, damper unit mounts, flex installations). 4.21. Contractor shall be able to perform such repair or replacement if dampers are in need of either replacement or repair, the scope of repair or replacement shall be determined by the project manager and/or contractor technician. A list of defective dampers shall be generated by the contractor and provided to the COR and Contracting Officer for approval. 4.22. Provide a report on conclusion of performance of evidence of inspection, repair, or replacement to include a listing of the location of each damper, damper s VA established ID number, and whether such damper passed or failed; if a damper failed, a detailed explanation of such failure.   4.23. Repair exceptions pertain to access door installations and new damper unit installations as determined by Fire and Smoke Damper Inspection. 4.24. Summary of 4 year fire/smoke damper testing: a) Physically access each damper b) Remove fusible link in damper c) Cycle the damper to verify full closure d) Test smoke damper actuators e) Replace fusible link with new one f) Document pass/fail results 4.25. Purpose of testing ensures that each damper will close to stop fire/smoke from traveling through ducts or walls. 5. Repair Work 5.1. The contractor shall inspect and provide documentation of fire damper functionality. The contractor shall make any adjustments necessary to the fire damper linkages and brackets to correct operation of the damper. Replace any links found to be damaged, painted or otherwise compromised or unacceptable with a link of the same size, load and temperature rating. 5.2. Repairs beyond the scope of fusible links: If additional repairs are required to make a damper operational, provide the nature of the repair and a cost estimate in the inspection summary report. 5.3. Any work that will result in additional charges MUST be approved by the Contracting Officer, in writing, BEFORE such work begins. Any additional work performed by the Contractor without the prior, written approval of the Contracting Officer shall be at no additional 6. Delivery Gulf Coast Veterans Health Care System Warehouse Bldg 26 400 Veterans Ave Biloxi MS 39531 Mon-Fri 7:00am- 3:30pm 7. Period of Performance is 12/31/2026 12/30/2027. Table 1: Fire Dampers to be Inspected and Tested Building 1 Damper Number Department or Area Damper Location  1 BSMT Ex Duct by AHU 9 RM BAC 9 2 BSMT Outside of RM BC 101 1 1 1A135 3 1 1C114 11 1 1C114 12 1 1C114 4 2 Mech RM across from 2C115 22 2 2B104 23 2 2A108 24 2 2C109 25 2 2C109 26 2 2C109 27 2 2C109 28 2 2C113B 29 2 2C113B 1 Attic 2 AHU 3 Supply 2 Attic 2 AHU 3 4 Attic 2 AHU 4 5 Attic 2 AHU 4 6 Attic 2 AHU 4 7 Attic 2 AHU 4 Supply 8 Attic 2 AHU 4 9 Attic 2 AHU 4 10 Attic 2 AHU 4 11 Attic 2 AHU 4 12 Attic 2 AHU 4 13 Attic 2 AHU 4 14 Attic 2 AHU 2 Supply 15 Attic 2 AHU 2 16 Attic 2 AHU 2 17 Attic 2 AHU 1 Return 18 Attic 2 AHU 1 Return 19 Attic 2 AHU 1 20 Attic 2 AHU 1 Supply 22 Attic 2 Exhaust 13 23 Attic 2 AHU 11 24 Attic 2 AHU 11 25 Attic 2 AHU 11 26 Attic 2 AHU 11 27 Attic 2 EF-9 Building 2 Damper Number Floor Damper Location  FD-1 1E 1B119 FD-2 1E 1B119 FD-3 1E 1B119 FD-4 1W 1A112 FD-5 1W 1A112 FD-6 1W 1A112 FD-7 2E 2B111 FD-8 2E 2B111 FD-9 2E 2B111 FD-10 2W 2A106 FD-11 2W 2A106 FD-12 2W 2A106 FD-13 3E 3B116 FD-14 3E 3B116 FD-15 3E 3B116 FD-16 3W 3A105 FD-17 3W 3A105 FD-18 3W 3A105 Building 3 / 30 Damper Number Floor Damper Location  12 2 AHU 2 Supply RM 2D140 1 1A 1H100 2 1A 1H100 3 1A 1H100 10 1G 1G116 11 1G 1G119 12 1G 1G121 13 1G 1G121 14 1G 1G128 15 1G 1G125 16 1G 1G125 17 1G 1G125 18 1G 1G125 19 1G 1G128 Hallway 20 1G 1G129 21 1G 1G132 22 1G 1G132 23 1G 1G132 24 1G 1G134 in chase 25 1G 1G134 in chase 26 1G 1G134 in chase 27 1G 1G140 28 1G 1G148 Double Doors 29 1G 1G143 30 1G 1G143 31 1G 1G143 32 1G 1G143 33 1G 1G135 in chase 1 1H 1H103 Main Corridor 2 1H 1H102 3 1H 1H102 4 1H 1H100 Hallway 6 1H 1H100 7 1H 1H100 1 1J C1-44 2 1J C1-44 3 1J C1-44 4 1J C1-44 5 1J C1-44 6 1J 1J141 7 1J 1J142 8 1J 1J143 9 1J C1-47 Above Door 10 1J C1-38 11 1J 1J127 12 1J 1J127 13 1J 1J145 14 1J 1J145 15 1J C1-51 1 2H 2H106 Hallway 2 2H 2H106 Hallway 3 2H 2H104 4 2F 2F112 Above Door 5 2F 2F112 6 2G 2G100 7 2G 2G100 Above Door 16 1J Above ceiling of 1st floor RM 1J102 9 2F 2C-23 Above Door 1 3F C2-19 Between 3F128 & 3F126A 2 3F Above Door Bldg 3 meets Bldg 30 3 3G 3G105C 4 3G 3G135 1 4F 4F115 2 4F 4F127 3 4F C4-115 Above Door 4 4G C4-22 in front of 4G110 5 4G C4-22 in front of 4G110 1 Attic 5G103 2 Attic 5G103 3 Attic 5G104 4 Attic 5G104 5 Attic 5G104 6 Attic AHU 6 7 Attic AHU 6 8 Attic AHU 1 10 Attic AHU 5 11 Attic AHU 5 Supply 13 Attic AHU 3 14 Attic AHU 4 Supply 15 Attic AHU 4 18 Attic 5F101 Building 5 Damper Number Floor Damper Location  1 1 Rm 1A-106 2 1 Rm 1A-107 3 1 Rm 1A-107 4 1 Rm 1A-108 5 1 Rm 1A-112 6 1 Rm 1A-112 7 1 Rm 1A-113 8 2 Rm 2A-10 9 2 Rm 2A-107 10 2 Rm 2A-108 11 2 Rm 2A-108 Building 14 Damper Number Floor Damper Location  1 1 C1-15 Above Double Doors 2 1 C1-15 Above Double Doors 12 1 C1-9 13 1 C1-9 14 1 C1-9 1 Attic AHU 2 2 Attic AHU 2 3 Attic AHU 1 4 Attic AHU 1 5 Attic AHU 3 6 Attic AHU 3 Building 15 Damper Number Floor Damper Location  10 1B 1B106 1 1D 1D100 9 2B 2B108 1 2G 2G102 15 2 Supply Air up/down near 2G100 16 2 Exhaust Air down to 1st Fl up to EF-5 on roof 17 2 Return Air duct down 18 2 Exhaust Air down to 1st Fl up to roof 19 2 Exhaust Air down to 1st Fl up to EF-5 on roof 1 Attic AHU 2 Supply 2 Attic Ahu 2 Return 3 Attic AHU 2 Exhaust 5 Attic AHU 3 Supply 6 Attic AHU 3 Return 7 Attic AHU 3 Exhaust 8 Attic AHU 3 Supply 9 Attic AHU 3 Return 11 Attic AHU 1 Exhaust 12 Attic AHU 1 Supply 13 Attic AHU 1 Supply 14 Attic AHU 1 Return Building 19 Damper Number Floor Damper Location  1 1A 1A117 2 1A C1-5/1A117 5 1A 1A117 6 1A 1A117 1 1B 1B127 2 1B 1B127 3 1B Corridor next to 1B127 7 2A 2A104 in floor 8 2A 2A104 in floor 1 2B 2B126 in floor 4 2B 2B126 1 3A 3A105 in floor 4 3A 3A105 in floor 15 3B 3B123 in floor 16 3B 3B123 in floor 1 Attic AHU 2 (A area) 2 Attic AHU 2 (A area) 3 Attic AHU 1 (B area) 4 Attic AHU 1 (B area) Building 25 Damper Number Floor Damper Location  8 1B 1B156 9 1B 1B156 42 1B 1B153 43 1B 1B153 15 1C 1C122 16 1C 1C122 17 1C 1C123 18 1C 1C122 21 1C 1C125 22 1C 1C125 47 2A C2-11 48 2A 2A122 49 2A C2-11 50 2A 2A122 51 2A C2-11 55 MEZZ AHU 1 56A MEZZ AHU 1 56B MEZZ AHU 1 57 MEZZ AHU 1 35 MEZZ AHU 2 36 2B C2-20 By 2B133 37A MEZZ AHU 2 Return 37B MEZZ AHU 2 Return 38 MEZZ 2B134 39 MEZZ 2B134 40C MEZZ AHU 2 Supply 41 2B 2B133 53 2B 2B134 12 2C 2C138 13 2C 2C121 (Hall) 14 2C 2C145 (Hall) 27 2C 2C132 30 MEZZ AHU 3 Exhaust 31 MEZZ AHU 3 Supply 32A MEZZ AHU 3 Return 32B MEZZ AHU 3 Return Building 28 Damper Number Floor Damper Location  1 NW 1A100 - Lobby Elevator P1 Side 2 NW 1A100 - Lobby Elevator P2 Side 3 SW 1A103 - Lobby Elevator P3 Side 4 SW 1A103 - Lobby East Side 5 SW 2A102 - Lobby Elevator P3 Side 6 SW 2A102 - Lobby East Side 7 NW 5A100 - Lobby Elevator P1 Side 8 NW 5A100 - Lobby Elevator P2 Side 9 SW 5A10…