Katherine Legge Memorial Lodge Management Services
- Client
- Hinsdale, Illinois
- RFP Number
- EXTRA-77363
- Posted
- 10/2/2026
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe Village of Hinsdale, Illinois, is issuing a Request for Proposals seeking a qualified operator to manage, operate, market, and coordinate special events and rentals at the Katherine Legge Memorial Lodge. The selected vendor must handle day-to-day oversight, website and social media marketing, inquiry responses, and on-site event logistics such as staffing, setups, and rules enforcement. Additional duties include managing an online reservation calendar aligned with Village-priority dates, overseeing approved caterers and third-party vendors, verifying vendor liquor liability insurance, and performing routine scheduling and minor facility maintenance. This offsite opportunity is open to USA-based onshore organizations. An evaluation committee will review responsive submissions based on the firm's and key personnel's relevant experience and qualifications, as well as references and past performance. A pre-bid meeting occurs on October 9, 2026. Prospective proposers must submit all written questions to Assistant to the Village Manager Alex Snyder at [email protected] by October 9, 2026. Proposals are due in an opaque sealed envelope by October 23, 2026, at 3:00 p.m., and must include signed forms such as the Proposal Signature/Certification form and Non-Collusion Affidavit.
Key solicitation details
AI-extracted from RFP for KLM Lodge Management Services - final - 10.1.26.pdf. Confirm against the original documents before bidding.
The Village of Hinsdale is seeking proposals from qualified firms to manage, operate, market, and coordinate special events and facility rentals at the Katherine Legge Memorial Lodge. The vendor will oversee day-to-day operations and event staffing while the Village retains ownership and priority usage. Qualified onshore USA organizations are eligible to bid.
- Issued by
- Village of Hinsdale, Illinois
- RFP Issued
- October 1, 2026
- Optional pre-proposal meeting / site visit
- October 9, 2026 at 10:00 a.m.
- Deadline for written questions
- October 9, 2026 at 3:00 p.m.
- Proposals due
- October 23, 2026 by 3:00 p.m.
- Anticipated contract start
- January 1, 2027
- How to submit
- Sealed hard copy and electronic copy
- Submission details
- Submit three (3) printed copies and one electronic copy in an opaque sealed envelope to 19 E. Chicago Ave., Hinsdale, IL 60521 by October 23, 2026 by 3:00 p.m.
- Contract term
- Initial term of 2-5 years, with option(s) to renew for additional period(s) year(s)
- Place of performance
- Katherine Legge Memorial Lodge, 5901 S. County Line Road, Hinsdale, Illinois 60521
- Insurance and bonding
- Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate; Umbrella/Excess Liability of $3,000,000 per occurrence and aggregate; Workers' Compensation statutory limits; Automobile Liability.
How proposals are evaluated
| Relevant experience and qualifications of the firm and key personnel | |
| References and past performance |
Scope of work
- Marketing and promotion of the Lodge as a special-event and rental venue
- Booking and scheduling events and maintaining a reservation calendar
- Establishing and maintaining an online events calendar and reservation/inquiry system
- Negotiating and administering rental agreements and collecting fees and deposits
- On-site event coordination, supervision, setup, teardown, and staffing
- Coordinating client-arranged services and maintaining an approved-vendor process
- Routine scheduling, opening/closing, and general oversight of the Lodge
- Janitorial services, daily interior upkeep, routine maintenance, and post-event turnover
Minimum qualifications
- USA Organization Only (Onshore)
- Licenses, or ability to obtain the same, as required for the proposed operations
Documents to include with the bid
- Cover Letter
- Firm Qualifications and Experience
- Key Personnel résumés
- Proposed Financial Structure and Fees proposal
- Evidence of ability to obtain required insurance and sample certificate of insurance
- Identification of requested exceptions to form Management Agreement
- Proposal Signature and Certification Form (Exhibit E)
- Non-Collusion Affidavit (Exhibit F)
- Proposer Reference Form (Exhibit G)
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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