VA Comprehensive Legal Assistance & Integrated Management (VA CLAIM) Blanket Purchasing Agreement (BPA)

SUBJECT* VA Comprehensive Legal Assistance & Integrated Management (VA CLAIM) Blanket Purchasing Agreement (BPA) GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 21703 SOLICITATION NUMBER* 36C10X26Q0244 RESPONSE DATE/TIME/ZONE 10-13-2026 13:00 EASTERN TIME, NEW YORK, USA ARCHIVE 15 DAYS AFTER THE RESPONSE DATE SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* R418 NAICS CODE* 541199 PLACE OF PERFORMANCE POSTAL CODE COUNTRY CONTACT INFORMATION CONTRACTING OFFICE ADDRESS Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703 POINT OF CONTACT* Contract Specialist Justin Sawicki [email protected] (202) 823-5827 ADDITIONAL INFORMATION AGENCY’S URL URL DESCRIPTION AGENCY CONTACT’S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION This amendment corrects the response date identified on page 1 of the RFI, Submission Instructions. Request for Information (RFI) The U.S. Department of Veteran Affairs (VA) is seeking information and sources capable of providing the services described below. The purpose of this notice is to gather capabilities and market information pertinent to acquisition planning. The responses to this Request for Information / Market Research notice will contribute to determining the method of procurement and identify parties having an interest in and the resources to support this requirement. THERE IS NO SOLICITATION AT THIS TIME. This notice does not constitute a request for quotes or proposals. Submission of any information in response to this notice is purely voluntary. The Government assumes no financial responsibility for any costs incurred. This RFI does not obligate the Government to any specific course of action or guarantee a future solicitation or contract for services described in this notice. Responses will be treated as information only and not as a proposal. Respondents are responsible for adequately marking proprietary, restricted, or sensitive information contained in their response. DESCRIPTION The Department of Veterans Affairs (VA) requires comprehensive legal assistance, including alternate dispute resolution (ADR), court support, and litigation support services to support VA's mission. VA's Office of General Counsel, and program offices routinely require surge and specialized support for litigation, administrative hearings, EEO complaints, investigations, and related proceedings that cannot be fully met with in-house staff alone. Contractors shall provide support services, for ADR neutrals, court reporting, transcription, training, and other related legal services across VA facilities nationwide, ensuring continuity of legal operations, reduced procurement lead time, and consistent quality and pricing across the enterprise. Please see the attached DRAFT Performance Work Statement (PWS). SUBMISSION INSTRUCTIONS If your organization is interested and capable of providing these services please provide your response to this notice by e-mail to [email protected] and [email protected] no later than 1:00 PM ET on October 13, 2026 with a Subject line of RFI # 36C10X26Q0244 VA CLAIM. If your company has the potential capability to perform these contract services, please respond to this Request for Information by providing a capability statement. The number of pages is limited to a total of 10 pages; size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Times New Roman fonts are required. The capabilities statement must include the following information: INFORMATION REQUEST Does the Draft Performance Work Statement provide you with enough detail to propose labor categories for each objective? If not, what information can the VA provide to enable you to build teams and properly price the work? Please note, the number of hours are not determined at the BPA level. Are the objectives sufficiently clear to enable you to draft a Technical Approach for the work? If not, which objectives are unclear? Is the PWS broad enough to account for industry changes over the next five years? Are there any industry standards not adequately addressed or missing in the PWS? VA is seeking contractors that can provide these services requiring the assistance throughout the various office locations across the United States. Do you have the capability to provide support services on a national scale for all tasks? If not, which tasks can you provide support? This procurement will serve as a VA wide, BPA and may result in services performed in all US states and territories. Is this feasible for a small pool of vendors, or is locality/region-based vendors more appropriate? What is your firm’s approach to fulfilling these tasks? What contract type or pricing structure does your firm expect to see for this acquisition based on the PWS (Firm-Fixed-Price, Cost, T&M/LH)? Please explain your rationale. Does your firm have the ability to adequately staff and maintain personnel to support tasks and deliverables within the PWS on short notice (24-48 hours)? What are the challenges to hiring/maintaining these personnel? Which labor categories would you use? What are your firm’s thoughts regarding the proposed NAICS Code and PSC? If your firm believes there are more accurate NAICS/PSC Codes to consider, please provide the number and rationale. Is your firm an SDVOSB, VOSB, SB, or Large Business? What additional information if any do you have to share with the technical and procurement teams? Disclaimer: This Request for Information is for market research purposes only and does not constitute a Request for Quotation. It is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided. No basis for a claim against the Government shall arise from a response to this Request for Information or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Request for Information, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised, the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Request for Information. Department of Veterans Affairs Comprehensive Legal Assistance & Integrated Management (VA CLAIM) 1. Introduction The Department of Veterans Affairs (VA) requires a broad, flexible source of comprehensive legal assistance, alternate dispute resolution (ADR), court support, and integrated case management services to support VA's mission of serving Veterans, their families, and survivors. VA's Office of General Counsel, regional counsel offices, and program offices routinely require surge and specialized support for litigation, administrative hearings, EEO complaints, investigations, and related proceedings that cannot be fully met with in-house staff alone. This Blanket Purchase Agreement (BPA) establishes a pre-vetted pool of qualified Contractors capable of rapidly fulfilling orders for legal support services, ADR neutrals, court reporting, transcription, and related trainings across VA facilities nationwide, ensuring continuity of legal operations, reduced procurement lead time, and consistent quality and pricing across the enterprise. 2. Scope This Performance Work Statement (PWS) describes the requirements for support of the Department of Veterans Affairs (VA) in accomplishing VA's mission, strategic goals, priorities, and initiatives related to legal, ADR, and court support functions. Independently and not as an agent of the Government, the Contractor shall provide all personnel, equipment, tools, materials, supplies, vehicles, certifications, supervision, and all other technologies and technical services necessary to deliver comprehensive legal assistance and integrated management services. This includes, but is not limited to: Alternate dispute resolution services Legal support services (case development, research, litigation and administrative claim support, expert witness support) Court reporting services Transcription, translation, and interpretation services Real-time reporting, Communication Access Realtime Translation (CART), and remote/video deposition support Trial and hearing exhibit or technology support Litigation-related and ADR-related training This PWS establishes the scope, terms, and general requirements of the base BPA. Specific requirements, deliverables, staffing, place of performance, and performance periods will be defined at the individual order level. Orders may be issued for any combination of the services described herein, and the task areas below are intended to be read broadly so as to encompass the full range of court support, transcription, and litigation support services VA may require over the life of the BPA. 3. General Information 3.1 Type of Agreement/Contract The Government anticipates awarding multiple Blanket Purchase Agreements (BPAs). BPA orders will be issued as Firm Fixed Price (FFP) and/or Labor-Hour (LH), and may include a Not-to-Exceed (NTE) CLIN for travel. The type of BPA order will be identified at the order level. 3.2 Ordering Period The BPA ordering period is a 12-month base period with up to four (4) 12-month option periods. Each order shall identify its own period of performance, which may extend up to 12 months beyond the expiration of the BPA ordering period, consistent with applicable ordering procedures in effect at time of award. 3.3 Place of Performance Place of performance will be specified at the order level and may include VA facilities, contractor facilities, and remote/virtual performance as appropriate to the service ordered. 3.4 Travel Travel requirements will be specified in each order and shall be in accordance with the Federal Travel Regulations (FTR). Local travel within a 50-mile radius of the contractor's facility or the assigned Government facility is considered the cost of doing business and will not be separately reimbursed, including subsistence and associated labor charges for travel time. Travel for personal convenience or daily commuting will not be reimbursed. Travel, subsistence, and labor charges for travel beyond a 50-mile radius may be authorized on a case-by-case basis with advance approval by the Contracting Officer's Representative (COR). General and Administrative (G&A) costs on travel are not allowable and will not be reimbursed. 3.5 Hours of Operation Hours of operation will be identified at the order level and shall reflect local time for the parties involved. 3.6 Government-Furnished Information/Equipment Government-Furnished Information (GFI) and/or Government-Furnished Equipment (GFE), if applicable, will be identified at the order level. 3.7 BPA Ordering Procedures BPA orders may be issued at any time during the ordering period. The order-level Contracting Officer shall award and administer orders in accordance with the ordering procedures established in this BPA and the applicable FAR Part 12 commercial item/service ordering procedures in effect at the time of ordering, including any subsequent regulatory updates to those procedures. BPA orders shall be within the scope of the BPA. Only the Contracting Officer for the BPA may modify the BPA itself. Order of Precedence: The terms and conditions of this BPA apply to all orders issued under it. In the event of inconsistency between the BPA terms and an individual order, the BPA terms and conditions take precedence. Annual Review: The Government will conduct an annual review of the BPA consistent with applicable ord…