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Film Commissioner Service

Santa Barbara, CaliforniaCalifornia, USADue Friday, October 9, 2026
Client
Santa Barbara, California
RFP Number
EXTRA-77568
Posted
10/7/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The County of Santa Barbara Community Services Department requires a qualified consultant or consulting team to establish a countywide film-production framework and database, and to assess options for a future Film Commissioner or media-support function. The selected vendor must identify relevant entities and permitting pathways, improve information access, execute offsite and independent field work across the county, and provide public and internal web, GIS, and coordination resources. Only onshore USA organizations are eligible to submit proposals for this opportunity. Applicants must submit all written questions and proposals through the County’s Public Purchase system. Questions are due by October 4, 2026, at 5:00 p.m. Pacific Time, and final proposals are due by October 9, 2026, at 5:00 p.m. Pacific Time. Submissions must include detailed project experience, key personnel roles, work samples, a proposed schedule targeting an April 1, 2027 information-collection milestone, references, and a task-based cost proposal. The maximum contract budget cannot exceed $140,000 for an anticipated term running from October 30, 2026, to June 30, 2027.

Key solicitation details

AI-extracted from 2026-09-28 UPDATED RFP Countywide Film Production Framework Development.pdf. Confirm against the original documents before bidding.

The County of Santa Barbara Community Services Department is soliciting proposals from qualified consultants to develop a countywide film-production framework, create databases, and evaluate options for a future Film Commissioner or film-support function. The contract has a maximum amount not to exceed $140,000. Proposals are open to onshore US organizations.

Issued by
County of Santa Barbara Community Services Department
Release Date
Friday, September 18, 2026, 2:00 p.m. Pacific Time
Questions Due
Sunday, October 4, 2026, 5:00 p.m. Pacific Time
County Responses / Addendum Posted No Later Than
Wednesday, October 7, 2026
Proposals Due
Friday, October 9, 2026, 5:00 p.m. Pacific Time
Evaluation / Interviews, if held
October 2026
Anticipated Contract Start / Notice to Proceed
Friday, October 30, 2026
Core information collection milestone
By April 1, 2027
Final databases and publication-ready materials milestone
By June 1, 2027
Contract completion
By June 30, 2027
How to submit
Electronic via Public Purchase system
Submission details
Proposals must be submitted through the County's Public Purchase system after vendor registration.
Contract term
October 30, 2026 – June 30, 2027
Estimated value
Not to exceed $140,000
Place of performance
Santa Barbara County, CA (with offsite performance and independent travel throughout Santa Barbara County)

How proposals are evaluated

Understanding of the Project and Proposed Approach25%
Demonstrated Ability to Perform the Work25%
Data, Information Management, and Public Resources20%
Project Team, Capacity, and Work Plan15%
Cost Proposal and Overall Value15%

Scope of work

  • Final Project Work Plan and Schedule
  • Countywide Jurisdictional and Permitting Assessment and Database
  • Filming Locations Inventory with a minimum of 30 locations
  • Public-Facing Film Production Resources and structured data
  • Production Tracking and Baseline Measures framework
  • FLICS and Industry Relationships assessment
  • Future Film Commissioner and Film-Support Service Models evaluation
  • Final Report, data dictionaries, GIS/web-ready data, and Project Handoff

Minimum qualifications

  • Experience with local or regional government and public agencies
  • Experience with multi-jurisdictional research and coordination
  • Experience with government permitting or regulatory systems
  • Experience with independent outreach and information verification
  • Experience with database, spreadsheet, inventory, or structured-data development
  • Experience with public-information, GIS, or web-ready content development
  • Experience with film production, film permitting, film commissions, film offices, or location work
  • Experience with organizational or service-delivery analysis

Documents to include with the bid

  • Project Understanding and Proposed Scope
  • Methodology and Work Approach
  • Qualifications and Project Personnel
  • Up to five Relevant Projects descriptions
  • At least one Data and Information-Management Work Sample
  • Project Schedule and Work Plan
  • At least three References
  • Detailed Cost Proposal
  • Requested redline changes to Form of Agreement (if applicable)

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