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External Evaluation Service

De Queen, ArkansasArkansas, USADue Friday, October 23, 2026
Client
De Queen, Arkansas
RFP Number
EXTRA-77606
Posted
10/7/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

Cossatot Community College of the University of Arkansas requires an offsite external evaluator to provide independent third-party oversight for a USDA grant. The selected evaluator will track project progress toward outcomes, identify achievement barriers, offer recommendations, and help complete interim, annual, and final project reports by analyzing data received via email. Eligible USA-based organizations should possess over 10 years of federal grant evaluation experience, a thorough understanding of USDA evaluation processes, and experience partnering with Arkansas colleges. Applicants must submit four bound physical copies of their proposal, including key experience, management approach, financial strength details, Arkansas work examples, a lump sum fee including reimbursables, and a billing rate for additional services. Deliver proposals to Charlotte Johnson in De Queen, AR, by 11:00 a.m. on October 23, 2026. The buyer will evaluate proposals using a 100-point scale based on key individual experience, management approach, similar project experience, team skill area experience, staff and subconsultant experience, fee proposal, and Arkansas work examples.

Key solicitation details

AI-extracted from RFQ - Evaluation USDA Grant.pdf. Confirm against the original documents before bidding.

Cossatot Community College of the University of Arkansas is seeking proposals from qualified vendors to hire an independent project evaluator for a USDA grant. The evaluator will provide quality control, process tracking, and report development support throughout the grant lifecycle.

Issued by
Cossatot Community College of the University of Arkansas
Issued
October 6, 2026
Proposals due
11:00 a.m., October 23, 2026
How to submit
Mail or deliver proposals
Submission details
Submit four (4) bound copies in a clearly labeled envelope to UA Cossatot, Attn: Charlotte Johnson, 183 College Drive, De Queen, AR 71832.
Place of performance
Offsite / De Queen, AR
Insurance and bonding
Qualifications package should include information on company bonding and insurance.
Funding
USDA Grant

How proposals are evaluated

Key individual experience20 points
Staff and subconsultant experience10 points
Similar project experience15 points
Team experience in related skill areas15 points
Management approach20 points
Arkansas work examples10 points
Fee proposal10 points

Scope of work

  • Track project progress toward outcomes and objectives
  • Identify significant barriers to achievement of project objectives
  • Provide recommendations for overcoming barriers
  • Complete interim, annual, and final project reports
  • Analyze project data forwarded via email

Minimum qualifications

  • More than 10 years of experience in successfully evaluating federal grants
  • Possess a thorough understanding of the USDA evaluation process
  • Understand how to convey research and development efforts in a concise, easy-to-understand manner
  • Demonstrated writing and technical business and interpersonal relationship skills
  • Experience in working in partnership with colleges in Arkansas
  • Experience with federal grants, related programs, and student success and retention initiatives

Documents to include with the bid

  • Proposal response describing experience in required qualification areas
  • Lump sum fee including all reimbursables
  • Billing rate for additional service requests
  • Information on company bonding, insurance, and financial strength
  • Voluntary Product Accessibility Template (VPAT) if applicable
  • Contract and Grant Disclosure and Certification Form (if contract exceeds $25,000.00)
  • Written certification regarding Boycott of Israel

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

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