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RFI for Organizational Capacity Assessment Service for Multi-Year Fundraising Expansion for Foothill

Los Altos Hills, CA.California, USADue Thursday, October 22, 2026
Client
Los Altos Hills, CA.
RFP Number
EXTRA-77647
Posted
10/8/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The Foothill – De Anza Community College District requires organizational capacity assessment services to evaluate the Foundation's readiness to support a two- to three-fold increase in annual fundraising over five to seven years. The consultant must evaluate operational readiness, identify organizational barriers, and deliver project work plans, risk assessments, prioritized recommendations with budget impacts, an executive summary, and a formal presentation. Work will occur primarily offsite at the firm's offices, though in-person attendance may be required for key meetings. Eligibility is restricted to onshore USA organizations with expertise in non-profit laws, IRS 501(c)(3) regulations, and community college foundation operating models. Respondents must submit responses electronically through the District's PlanetBids portal by 12:00 PM on October 22, 2026. All written questions must be submitted through PlanetBids no later than October 15, 2026. Proposals will be evaluated on the firm's experience with non-profits and community college foundations, expertise in philanthropic strategy, board evaluation track record, staff qualifications, and overall cost-effectiveness. Vendors must provide proposals indicating their budget, as no specific contract term or funding amount is provided in the text.

Key solicitation details

AI-extracted from RFI1998_Organizational Capacity Assessment.pdf. Confirm against the original documents before bidding.

The District is issuing a Request for Information to gather information on qualified firms to conduct an organizational capacity assessment for the Foothill-De Anza Foundation. The assessment will evaluate the Foundation's readiness to support a two- to three-fold increase in annual fundraising over five to seven years. Eligible interested firms are invited to submit RFI responses.

Issued by
Foothill-De Anza Community College District
Release of RFI Documents
October 7, 2026
Deadline for Questions from Respondents
12:00PM: October 15, 2026
DUE DATE for Responses
12:00 PM: October 22, 2026
How to submit
Electronic via the agency portal
Submission details
Submit response electronically through PlanetBids portal at https://pbsystem.planetbids.com/portal/24809/portal-home. Paper submittals will not be accepted.
Place of performance
Work performed primarily at firm's own offices, with in-person attendance as needed at District facilities, including Foothill College and De Anza College.

How proposals are evaluated

Firm's experience conducting capacity assessments for nonprofits and community college foundations
Expertise in philanthropic strategy
Track record in board evaluation
Qualifications of the project team
Methodology quality
Client references
Adherence to project timelines
Overall cost-effectiveness

Scope of work

  • Project work plan, stakeholder interview plan, and document review summary
  • Review of organizational structure, staffing, and business operations
  • Evaluation of board engagement and fundraising channels
  • Assessment of District alignment and community college foundation operating models
  • Comprehensive evaluation reports covering organizational capacity, governance, staffing, business processes, and risk assessment
  • Prioritized recommendations with implementation timelines and budget impacts
  • Executive summary and formal presentation to senior leadership and the Board

Minimum qualifications

  • Deep familiarity with federal and California nonprofit laws and IRS 501(c)(3) regulations
  • Expertise in best practices in nonprofit governance and ethical fundraising standards
  • Understanding of public-sector transparency, accountability requirements, and community college foundation operating models
  • Ability to ensure strict data security, avoid conflicts of interest, and maintain absolute confidentiality

Documents to include with the bid

  • Response Document with information requested in Section 5 and Section 6

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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