Janitorial Services
- Client
- Hadley, Massachusetts
- RFP Number
- CLEANING-14094
- Posted
- 10/8/2026
- Category
- Cleaning, Janitorial and Custodial Services and Supplies
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe government authority needs a vendor to provide comprehensive janitorial services for its facility located in Hadley, MA. The requested scope includes daily and weekly cleaning, dusting, trash removal, floor care, and surface disinfection across bathrooms, locker rooms, a gymnasium, a cafeteria, hallways, lobbies, stairs, classrooms, offices, and a library. Only USA-based organizations operating onshore are eligible to bid, and all work must be performed onsite. The contract period will span three years, and the buyer is currently accepting proposals regarding the budget.
Key solicitation details
AI-extracted from Hadley Custodial Bid Docs.pdf. Confirm against the original documents before bidding.
Hadley Public Schools is soliciting pricing from qualified janitorial service contractors for a three-year contract to provide routine and periodic custodial cleaning services at Hopkins Academy and Hadley Elementary School. Work begins approximately November 15, 2026. The solicitation is open to qualified janitorial service contractors in good standing and legally authorized to do business in Massachusetts.
- Issued by
- Hadley Public Schools
- Mandatory Walkthrough
- October 20, 2026 at 10:00 a.m.
- Bid/Quote Deadline
- Friday, October 30, 2026 at 10:00 a.m.
- Anticipated Contract Start
- November 15, 2026
- How to submit
- Electronically
- Submission details
- Submit electronically to [email protected] no later than 10:00 a.m. on Friday, October 30, 2026. Bidders must confirm receipt.
- Contract term
- Three years (2026-2029), with the District reserving the right to terminate after Contract Year 1 or Contract Year 2 upon 60 days' written notice.
- Place of performance
- Hopkins Academy (131 Russell Street, Hadley, MA) and Hadley Elementary School (21 River Drive, Hadley, MA)
- Insurance and bonding
- Certificates evidencing commercial general liability, workers' compensation as required by Massachusetts law, automobile liability, and employer's liability. Umbrella/excess liability and naming Hadley Public Schools/Town of Hadley as additional insured may be required.
- Funding
- M.G.L. c. 30B
Scope of work
- Routine custodial cleaning for 186 school/staff service days
- Periodic and deep-cleaning services for approximately 61 non-school days
- Annual stripping and re-waxing of all hard floors
- Shampooing/extraction cleaning of all carpeting at least annually
- Cleaning of classroom desks and chairs
- Cleaning of windows, inside and outside
- Deep cleaning and sanitizing of bathrooms and locker-room restroom areas
- Occasional grass mowing and weed-wacking of outside areas
Minimum qualifications
- Attendance at mandatory walkthrough
- Legally authorized to do business in Massachusetts
- Good standing
- Compliance with applicable CORI requirements and District background-check procedures
Documents to include with the bid
- Completed and signed Pricing Form
- Completed Bidder Information and Qualifications
- Three references
- Signed Non-Collusion Certification
- Signed Tax Compliance Certification
- Signed Acknowledgment of Addenda
- Proposed staffing plan and supervision approach for each building
- List of major equipment contractor will supply
- Sample quality-control/inspection process
- Certificate(s) of insurance or evidence of insurability, if requested
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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