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Holiday Decorations Services

Norfolk, MassachusettsMassachusetts, USADue Wednesday, October 28, 2026
Client
Norfolk, Massachusetts
RFP Number
MRB-57823
Posted
10/8/2026
Category
Marketing and Branding
Budget
Looking for Proposal
NAICS
—
Set-aside
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Contact
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Description

AI Generated

The Town requires a vendor to perform holiday decorations services. The selected vendor must provide and place all tree stands, secure each tree in the Town-provided stand, decorate the trees as specified, and protect the lighthouse, catwalk, lantern, roof, windows, masonry, grounds, and surrounding improvements from damage. Only USA-based onshore organizations are eligible to apply, and performance of the work will take place offsite. Applicants must submit questions by October 21, 2026, and digital responses may be submitted through email or online for an unspecified budget.

Key solicitation details

AI-extracted from SEL-27-04 Holiday Decorations IFB.pdf. Confirm against the original documents before bidding.

The Town of Edgartown Select Board is seeking bids from qualified contractors to provide holiday decoration services. The contractor will supply all labor, equipment, and materials necessary to furnish, install, decorate, maintain, and remove holiday displays across various municipal sites. Bidding is open to qualified and experienced contractors.

Issued by
Town of Edgartown
Released
10:00 AM Wednesday, October 7, 2026
Questions due by
12:00 PM, Wednesday, October 21, 2026
Bids due by
10:00 AM, Wednesday, October 28, 2026
Decorations fully installed between
November 15 and November 20, 2026
Electrical testing and final inspection
November 20 and November 23, 2026
Ready for illumination
November 25, 2026
Removal of decorations
Beginning after Sunday, January 3, 2027 and completely removed no later than Friday, January 8, 2027
How to submit
Sealed hard copy in writing
Submission details
Deliver or mail sealed package marked BID FOR Holiday Decorations, Ref. SEL-27-04 to Town of Edgartown Procurement Office, Edgartown Town Hall, Third Floor, 70 Main Street (or P.O. Box 5158), Edgartown, MA 02539.
Place of performance
Various municipal locations in Edgartown, Massachusetts, including Town Hall, Memorial Wharf, Edgartown Lighthouse, Council on Aging, Police Station, and designated parking lots.
Insurance and bonding
Proof of workers' compensation, vehicle, and general liability insurance. Originals of each certificate of insurance from companies with a Best Rating of A or better required upon contract execution. Payment bond required per M.G.L. c. 30, § 39M.
Funding
Massachusetts General Laws Chapter 30B and Chapter 30, Section 39M

How proposals are evaluated

Lowest price from a responsible and eligible bidder

Scope of work

  • Provide and decorate thirty-one Christmas trees and two tabletop trees with C9 LED lights
  • Furnish, install, and decorate one nine-foot Christmas tree at Town Hall
  • Decorate sixty-five lamp posts with white pine, boxwood, red bows, and lights
  • Decorate lamp posts, split-rail fence, and entrances at Memorial Park, Police Station, and Council on Aging
  • Decorate Memorial Wharf with 500 linear feet of white pine roping and lights
  • Decorate the Edgartown Lighthouse with a six-foot wreath and twenty-five 24-foot light strings
  • Decorate Donnelly Lot and Mayhew Lane parking lots including lamp posts and center trees
  • Furnish and deliver five cases of exterior-rated Christmas tree lights

Minimum qualifications

  • Demonstrate experience providing similar services in size, scope, and complexity for a minimum of three projects
  • Possess the skill, ability, and integrity necessary for the faithful performance of the work
  • Duly licensed (if necessary) to perform the required services
  • Compliance with applicable OSHA requirements for fall protection and elevated work

Documents to include with the bid

  • Certificate of Non-Collusion & Tax Compliance Certification
  • Bid Response Form
  • Reference Sheet listing three past performance references
  • Signed copies of any and all addenda issued

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

2 available filesDocuments checked

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