Professional Weather Forecasting Services
- Client
- Springfield, Missouri
- RFP Number
- EXTRA-77686
- Posted
- 10/8/2026
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe City of Springfield, Missouri requires a qualified firm or person to provide year-round, 24/7/365 professional weather forecasting services. The selected vendor must deliver custom forecasts containing detailed parameters such as temperatures, precipitation amounts, storm timing, and pavement temperature predictions via email and mobile devices, while providing on-call meteorologists and off-hour wake-up calls during severe weather events. Qualified persons or firms, restricted to USA organizations, are eligible to bid for this offsite work. Bidders must electronically upload all required IFIB pages and forms into the Euna OpenBids system before 3:00 P.M. CST on October 21, 2026, as emailed, hand-delivered, or faxed bids will not be accepted. Written questions must be submitted to the designated buyer by 12:00 P.M. CST on October 14, 2026. The resulting agreement will be issued in the form of a yearly contract, and bidders must quote firm, final prices that include all costs on the provided forms.
Key solicitation details
AI-extracted from 034-2027IFIB PROFESSIONAL WEATHER FORECASTING SERVICE_2.pdf. Confirm against the original documents before bidding.
The City of Springfield, Missouri is seeking qualified persons or firms to provide professional weather forecasting services under a yearly contract. The vendor will provide year-round, 24/7/365 custom weather forecasting, 24/7 meteorologist availability, and online device access for Public Works personnel. Qualified and responsive bidders capable of fulfilling all contract requirements are eligible to bid.
- Issued by
- City of Springfield, Missouri
- Questions due
- October 14, 2026, at 12:00 P.M. (CST)
- Proposals due
- OCTOBER 21, 2026 prior to 3:00 P.M. (CST)
- How to submit
- Electronic via Euna OpenBids (formerly DemandStar)
- Submission details
- Bids must be uploaded to Euna OpenBids prior to 3:00 P.M. (CST) on October 21, 2026. Hand delivered, faxed, or emailed bids will not be accepted.
- Contract term
- Yearly contract with renewal options
- Place of performance
- Offsite / Springfield, Missouri
- Insurance and bonding
- Certificate of Insurance (COI) required prior to contract issuance, identifying the same legal entity company name as W-9 and Title-Signature Page.
How proposals are evaluated
| Lowest responsible and responsive bidder conforming to requirements | |
| Proposed time of completion of work or delivery of goods | |
| Local vendor preference SMSA criteria where applicable | 10 percent of total points possible for cost |
Scope of work
- Year-round, 24/7/365 custom weather forecasting service provided by professional meteorologists
- Detailed forecasts including temperature, storm start/duration, precipitation type/amount, wind, and pavement temperatures
- Five-day advance forecasts delivered twice daily at approximately 6:30 AM and 1:00 PM
- Forecast delivery via email and mobile devices with online license support for at least 25 users
- Updated severe weather forecasts for upcoming 72-hour timeframes as weather patterns change
- Unlimited 24/7/365 on-call access to professional meteorologists for Public Works personnel
- Off-hours wake-up calls when severe weather or changing weather patterns are predicted
- Post winter weather storm reports provided within 48 hours of a weather event
Minimum qualifications
- Registered with Missouri Secretary of State or state exemption number referenced
- Enrollment and participation in a federal work authorization program (E-Verify) for contracts over $5,000
- Demonstrated capability, experience, integrity, reliability, and facilities to perform requirements
Documents to include with the bid
- Page 1 TITLE-SIGNATURE PAGE
- Section 4.0 Pricing Page
- Section 8.0 List of References and Experience
- Section 9.0 Affidavit of Compliance
- Section 10.0 Certification Regarding Potential Conflicts of Interest
- Work Authorization Affidavit
- E-Verify Electronic Signature Page
- Form W-9
- Vendor Information Form
- Section 12.0 Certification of Signature Authority Form
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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