Recorder Notification Program Services
- Client
- Oakland, California
- RFP Number
- EXTRA-77703
- Posted
- 10/8/2026
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedAlameda County requires a contractor to implement, operate, maintain, and support a comprehensive recorder notification program in Oakland, CA for a three-year contract term. Scope includes establishing secure interfaces to receive recorded document information, identifying required notifications, printing, mailing, and tracking notifications within statutory timeframes, and providing administrative tools, training, documentation, and ongoing technical support. Bidders must quote prices using the provided Excel Bid Form, and eligibility is limited to US organizations performing work onsite. Written questions must be submitted via email to [email protected] by 12:00 PM on October 13, 2026, and a networking/bidders conference takes place the same day at 3:00 PM. Bidders must submit completed proposals, including the signed Exhibit A Bid Response Packet and Excel Bid Form, by email to [email protected] by 2:00 PM on October 26, 2026. Submissions must include required confirmations, declarations, and proof of compliant insurance coverage.
Key solicitation details
AI-extracted from 3261_RFQ#AUD_SB255Q-RecorderNotificationProgram.pdf. Confirm against the original documents before bidding.
The County of Alameda is seeking quotes to establish a comprehensive Recorder Notification Program to ensure compliance with California Senate Bill 255. The contractor will implement, operate, maintain, and support a system processing approximately 165,000 real property documents annually. Bidding is open to qualified firms capable of meeting the County's Small Local Emerging Business requirements.
- Issued by
- County of Alameda
- Request Issued
- Monday, October 5, 2026
- Written Questions Due
- Tuesday, October 13, 2026 – DUE BY 12:00 PM
- Networking/Bidders Conference
- Tuesday, October 13, 2026 @ 3:00 PM
- List of Attendees, Questions & Answers, and Addendum Issued
- Friday, October 16, 2026
- Response Due
- Monday, October 26, 2026 by 2:00 p.m.
- Evaluation Period
- October 26 - 27, 2026
- Notice of Intent to Award Issued
- Wednesday, October 28, 2026
- Board Consideration Award Date
- November 17, 2026
- Contract Start Date
- January 1, 2027
- How to submit
- Submission details
- Submitted via email in PDF format along with the County-provided Excel Bid Form by 2:00 p.m. on the due date.
- Contract term
- 3-year contract with the option to renew for 2 years
- Set-aside
- Small Local Emerging Business (SLEB) requirements apply, including a 20% SLEB subcontracting requirement or 5% SLEB preference.
- Place of performance
- Alameda County, California
- Insurance and bonding
- Commercial General Liability, Automobile Liability, Workers Compensation and Employers Liability, and Professional Liability/Errors and Omissions (including Cyber/Data Breach coverage).
- Funding
- California Senate Bill (SB) 255
Scope of work
- Establish secure interfaces to receive recorded document information from County systems
- Identify documents requiring notification under SB 255 and County business rules
- Print, mail, and track required notifications within statutory timeframes
- Provide administrative tools for County staff to search notification history and assess compliance
- Maintain complete notification history, audit records, and reporting information
- Provide implementation services, testing, training, documentation, maintenance, and technical support
- Support future statutory, regulatory, operational, and technology changes
- Provide monthly and quarterly operational and summary reports
Minimum qualifications
- Regularly and continuously engaged in providing property owner notification or similar services to government agencies for the last 5 years
- Successfully implemented at least 2 comparable projects for government agencies, with at least 1 involving a recorder notification program
- Possess all permits, licenses, and professional credentials necessary to supply required services
Documents to include with the bid
- Exhibit A - Bid Response Packet
- Bidder Acceptance Form
- Debarment and Suspension Certification
- Small Local Emerging Business (SLEB) Information Sheet
- County-provided Excel Bid Form
- Table of Key Personnel
- List of 5 References
- Exceptions and Clarifications Form
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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