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Building Automation System (BAS) Services

County of KaneIllinois, USADue Friday, October 30, 2026
Client
County of Kane
RFP Number
EXTRA-77812
Posted
10/10/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

The County of Kane needs a qualified contractor to provide Building Automation System (BAS) services for county-operated facilities in Geneva, Illinois. The requested scope includes design, installation, maintenance, testing, calibration, deficiency reporting, hardware repairs, programming, software licensing management, and 24/7 on-call emergency response. Work will involve on-site and remote troubleshooting, as well as advising on obsolete systems and settings. Eligible applicants are onshore USA organizations. Proposals must be submitted electronically via BidNet Direct by October 30, 2026, at 10:00 AM CT, with written questions due by October 20, 2026, at 10:00 AM CT. Submissions require a completed proposal response form, pricing, references, HVAC/factory training records, N4 and AX software certificates, signed contractor and familial disclosure forms, and proof of insurance. The Evaluation Panel will assess proposals based on adherence to specifications, price, technical qualifications, BAS experience, integration capabilities, and local service capabilities. Contractors must comply with the Illinois Prevailing Wage Act and maintain firm contract pricing for the contract term.

Key solicitation details

AI-extracted from RFP 26-061-DH_BAS Services_2026 Controls.pdf. Confirm against the original documents before bidding.

The County of Kane is accepting competitive sealed proposals from qualified and experienced contractors to provide various Building Automation System services. These services include design, installation, maintenance, repair, and emergency repairs for County operated facilities. Qualified contractors with required industry experience and certifications are eligible to submit proposals.

Issued by
County of Kane
Deadline for Exceptions to Proposal Language and Specification Inquiries
10/20/26 10:00 AM (CT)
Proposal Due Date
10/30/26 10:00 AM (CT)
How to submit
Electronic via Bidnet Direct
Submission details
Submit electronically to https://www.bidnetdirect.com/illinois/kanecounty prior to due date and time. Include one original proposal and one (1) redacted PDF copy.
Place of performance
Kane County operated facilities, Geneva, Illinois
Insurance and bonding
Commercial General Liability, Business Automotive Liability, and Statutory Worker's Compensation insurance required. Kane County must be named as certificate holder and additional insured.
Funding
Illinois Prevailing Wage Act (830 ILCS/130/1)

How proposals are evaluated

Pricing30%
Qualifications and Experience25%
References & Past Performance10%

Scope of work

  • Preventive maintenance, inspection, testing, calibration of equipment and components, regular system evaluation and deficiency reporting
  • Troubleshooting, repair, and replacement of hardware, controls, sensors, actuators, valves, and related components
  • Programming, configuration, graphics, scheduling, alarming, trending, and database maintenance
  • Emergency, after-hours, and On-Call service, as requested by the County
  • Coordination with the Owner, facility personnel, and other contractors as necessary
  • Troubleshoot and diagnose issues both physically and remotely
  • Respond to county requests for remote monitoring, diagnosis and manipulation
  • Maintain and advise county on software and equipment licensing

Minimum qualifications

  • Minimum of ten (10) years of experience in commercial mechanical, temperature control, facilities
  • Licensed and certified with appropriate Governmental Authorities
  • Personnel certified and trained in BAS systems, including advance training in N4 integration with certification
  • Journeymen technician shall have at least six (6) years of experience in required fields
  • Available for service 24-hours a day
  • Possess valid State license, certificate or identification card meeting government regulations

Documents to include with the bid

  • One (1) redacted copy in PDF
  • Proposal Response Form completed with authorized signature
  • Addenda Number Acknowledged, if applicable
  • Proposal Pricing (including unit/hourly prices)
  • References
  • Certifications, if available
  • Two (2) completed Disclosure Forms (Contractor & Familial - signed & notarized)
  • Proof of Certificate of Insurance (COI)
  • Licensed software certificate for N4 and AX licenses
  • Responsible Bidder Documentation, if applicable

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1 available fileDocuments checked

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