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Printing Services

Kent, WashingtonWashington, USADue Friday, October 23, 2026
Client
Kent, Washington
RFP Number
PM-24125
Posted
10/10/2026
Category
Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications
Budget
Looking for Proposal
NAICS
—
Set-aside
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Contact
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Description

AI Generated

The City of Kent Parks, Recreation & Community Services department needs a vendor to provide printing, prepress, bindery, and delivery services for nine parks program guides published in 2027, 2028, and 2029. The required scope includes producing three issues per year (Spring/Summer, Fall, and Winter), providing press calibrated digital color proofs for four-color pages, skid packing mail copies, bundle tying customer copies, and preparing carrier route mail paperwork. Eligibility is limited to USA organizations, and performance of the work will be offsite. Interested proposers must submit their responses digitally by email in MS Word or PDF format, or in print as an original plus four copies in a sealed envelope or box. Proposals must be received by 5:00 p.m. PDT on October 23, 2026, and must not exceed five pages in length. Questions regarding the opportunity must be submitted via email no later than 5:00 p.m. on October 22, 2026. Selected vendors must procure and maintain required Commercial General Liability and Automobile Liability insurance coverages.

Key solicitation details

AI-extracted from 202729 Parks Guide RFP.pdf. Confirm against the original documents before bidding.

The City of Kent, Washington is seeking proposals from vendors to provide printing, prepress, and bindery/delivery services for nine issues of the Kent Parks Program Guides. The contract spans three years covering program guides for 2027, 2028, and 2029. Eligible vendors must act as prime contractors for all proposed supplies and services.

Issued by
City of Kent Parks, Recreation & Community Services
Advertised Date
October 9, 2026
Questions due
5 p.m. on Wednesday, October 22, 2026
Proposals due
October 23, 2026 up to 5 p.m. PDT
How to submit
Electronic via email or sealed hard copy
Submission details
Responses must not exceed 5 pages. Emailed proposals in MS Word or PDF format go to [email protected] with subject RFP – Parks Program Guide Printing. Paper proposals require an original plus 4 copies in a sealed envelope or box delivered to City Clerk's Office, Kent City Hall, 220 4th Avenue South, Kent, WA 98032.
Contract term
2027 through 2029
Place of performance
Kent, WA
Insurance and bonding
Vendor must maintain Commercial General Liability and Automobile Liability insurance coverage as required in Exhibit C, with the City named as an additional insured.

Scope of work

  • Printing services for nine program guide issues across 2027, 2028, and 2029 at approximately 83,000 copies per issue.
  • Prepress services including downloading files, outputting, and providing press calibrated digital color proofs on four-color pages.
  • Bindery services including stitching and trimming to 8 1/4 inch x 10 3/4 inch format.
  • Skid packing mail copies and bundle tying customer copies.
  • Preparing top sheets and mail paperwork for carrier routes per customer-provided carrier route list.
  • Delivery of proof copies to Kent City Hall and digital proof copies via email.
  • Delivery of approximately 78,500 bulk mail copies and 2,000 addressed mail copies to Kent Post Offices.
  • Delivery of approximately 2,500 copies to the Kent Commons Community Center.

Minimum qualifications

  • Proposing vendor must act as prime contractor for all products and services proposed.
  • Must obtain and provide proof of a current City of Kent business license prior to commencing tasks.
  • Must have obtained a Unified Business Identifier.

Documents to include with the bid

  • Completed and signed title page / signature page
  • Completed Vendor Worksheet (Exhibit D)
  • Samples of work done on similar paper and on the proposed piece of equipment
  • Statement confirming Proposer can meet insurance requirements contained in Exhibit C
  • Signed Certifications and Assurances (Exhibit A)
  • Executed City of Kent Non-Discrimination Policy Declaration

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