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Cost Allocation and Reporting Consultant Services

Somerville, New JerseyNew Jersey, USADue Friday, November 13, 2026
Client
Somerville, New Jersey
RFP Number
EXTRA-77876
Posted
10/14/2026
Category
Professional, Consulting, Administrative or Management Support Services
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The government authority in Somerville, New Jersey requires a consultant to provide comprehensive cost allocation and reporting services to maximize cost reimbursement from federal and state programs. The selected vendor must analyze county cost and statistical data, identify allowable indirect costs, develop data collection worksheets, and structure an optimal cost allocation plan. Additionally, the contractor must create new strategies for precise costing, identify data collection improvements, and instruct designated county personnel on indirect costing, analysis, and plan implementation. Eligibility is restricted to onshore vendors organized within the United States, and all performance of the work will occur offsite. Applicants must submit a proposal containing their budget, as the buyer is currently seeking cost proposals for this effort.

Key solicitation details

AI-extracted from RFP Document CYXS000727 Cost Allocation FINAL.pdf. Confirm against the original documents before bidding.

The County of Somerset is seeking proposals for cost allocation and reporting consultant services to prepare county-wide central services cost allocation plans and indirect cost rate proposals based on 2025 actual costs. The contract will assist the County in maximizing Federal and State program reimbursements. Bidding is open to qualified USA organizations with experience in New Jersey government operations and grant reimbursement methodologies.

Issued by
County of Somerset
Release of RFP
October 13, 2026
Proposals due
November 13, 2026 at 2:30 P.M.
Evaluation Completed
November/December 2026
Governing Body Action
December 2026
Contract Execution and Project Initiation
January 1, 2027
How to submit
Sealed hard copy and USB flash drive
Submission details
Submit one original signed in ink, one copy, and one PDF copy on USB Flash Drive in a sealed package to Melissa A. Kosensky, Purchasing Agent, Office of the Purchasing Agent, Administration Building 3rd Floor, 20 Grove Street, Somerville, NJ 08876. Faxed or emailed proposals will not be accepted. No three-ring binders.
Contract term
Responses must remain firm for the year 2027, with project initiation on January 1, 2027.
Place of performance
Offsite
Insurance and bonding
Workers Compensation, Employer's Liability, General Liability with limits not less than $3,000,000.00, Automobile Liability with $3,000,000.00 each accident for property damage, and Errors and Omissions/Professional Liability Insurance.
Funding
Federal OMB 2 CFR Part 200 Uniform Guidance, Title XIX Medicaid Program, and Title IV-D Child Support and Enforcement Program

How proposals are evaluated

Understanding of the Requested Work
Knowledge and Technical Competence
Management, Experience and Personnel Qualifications
Ability to Complete the Project/Services in a Timely Manner
Cost

Scope of work

  • Develop and prepare a detailed annual central service indirect cost allocation plan based on 2025 actual costs.
  • Develop and prepare employee fringe benefits and indirect cost rate proposals for County operating departments.
  • Develop data collection worksheets, allocation methods, allocation bases, and functional cost pools.
  • Analyze County costs and statistical data to identify allowable and allocable indirect costs.
  • Develop strategies and procedures to enhance cost reimbursement.
  • Identify improvements for collecting accurate cost and statistical data and provide instruction to County personnel.
  • Assist County in applying plans and rates to budget, grant applications, and matching/in-kind requirements.
  • Prepare and submit required claim documentation to the State Administrative Office of the Courts and negotiate cost claims.

Minimum qualifications

  • Knowledge and understanding of county government in New Jersey.
  • Extensive experience in New Jersey State government operations and Federal government.
  • Specific knowledge and understanding of Federal OMB 2 CFR Part 200.
  • Experience with State and Federal grant and contract reimbursement methodologies.

Documents to include with the bid

  • Proposal Cost Form/Signature Page
  • Fee Schedule
  • Ownership Disclosure Form
  • Non-Collusion Affidavit
  • EEO/Affirmative Action Compliance Notice
  • Certificate of Employee Information Report
  • Business Registration Certificate
  • Acknowledgement of Receipt of Addenda
  • Proof of Licensure
  • Disclosure of Investment Activities in Iran

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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