RFI for Travel and Event Management Services

The buyer is issuing a Request for Information (RFI) to identify viable travel and event management services, pricing models, capacity constraints, and operational risks. The requested scope involves coordinating trip details, lodging, local guides, airport transfers, and transportation for a group initially estimated at 400 students and 10 staff from November 21–26, 2027. The selected vendor must test the schedule's feasibility and develop an itinerary offering group structure alongside independent time for college students. Only onshore USA organizations are eligible to respond to this opportunity. Vendors must perform all work offsite and can submit their responses digitally through email or online. All questions regarding this RFI must be submitted no later than October 19, 2026. The buyer is looking for proposals to understand typical pricing structures and cost drivers, but the provided text does not state a specific budget, contract term, or evaluation criteria.