Field Trips and Athletic Events Bus Transportation Services
- Client
- Leominster, Massachusetts
- RFP Number
- TRANSPORT-12260
- Posted
- 10/15/2026
- Category
- Transportation Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedLeominster Public Schools requires a vendor to provide bus transportation services for field trips, athletic events, and other extracurricular trips in Leominster, MA. The selected vendor must charge for services using a cost-per-mile rate combined with a cost-per-hour rate for waiting time. Billing mileage will rely on Google Maps data for the fastest available route to and from each destination. The solicitation limits eligibility to onshore US organizations, and the contractor must perform the work onsite. Bidders must submit their pricing structure for field trips, athletic events, and extracurricular trips based on a standardized 60-mile round-trip comparison model with a two-hour wait time. The provided text does not state the submission deadline, application process, evaluation criteria, contract term, or specific budget amounts.
Key solicitation details
AI-extracted from Field Trips and Athletic Events Bus Transportation Services 2027-2029.pdf. Confirm against the original documents before bidding.
The City of Leominster, Massachusetts is soliciting bids for field trips and athletic events bus transportation services for school years 2026/2027 through 2028/2029. Services will be priced on a cost-per-mile plus cost-per-hour waiting time basis. Bidding is conducted in accordance with M.G.L. c.30B, §5.
- Issued by
- City of Leominster, Massachusetts
- Bid Opening Date
- October 29, 2026 @ 11:30 AM
- How to submit
- Sealed hard copy
- Submission details
- Submit 2 copies in a sealed envelope to Office of the Purchasing Agent, Leominster City Hall, 25 West Street, Leominster, MA 01453. Envelope must be marked with bidder name, address, and title.
- Contract term
- School Years 26/27 through 28/29 (3 school years)
- Place of performance
- Leominster, Massachusetts and destination trip locations
- Insurance and bonding
- General Liability minimum limit of $10,000,000; Auto Liability minimum limit of $10,000,000; Statutory Worker's Compensation with Employer Liability $1,000,000; Umbrella policy excess of underlying; Cyber Liability Insurance. City of Leominster named as Additional Insured.
- Funding
- State Prevailing Wage Rates (Attachment G); M.G.L. c.30B, §5
How proposals are evaluated
| Lowest overall cost based on typical trip calculation (30 miles/60 round trip, 2 hours waiting, plus minimum charge if applicable) for School Bus category |
Scope of work
- 71/73 and/or 84 passenger School Buses for 90% of field, athletic, or extracurricular bus trips
- Coach Bus transportation services for select field trips as required
- Field trips, athletic events, and other extracurricular trip transportation
- Daily and weekly athletic field shuttles and inter-school routes
- Twice yearly vehicle safety inspections and pre-trip inspections
- Designated Primary Manager, Dispatcher, and backup staff for account coordination
- Provision of licensed, CPR-certified drivers with mandatory C.O.R.I. checks
- Monthly itemized billing with contract number and Google Maps fastest route mileage
Minimum qualifications
- Minimum of five (5) years experience in performing this type of work
- Must maintain driver training program including driver safety, CPR certification, and mandatory C.O.R.I. checks
- Primary Manager must have a minimum of three (3) prior years of successful relevant management experience
- Drivers must be properly licensed by the Commonwealth of Massachusetts
- Compliance with state and federal Department of Transportation requirements, including random/reasonable suspicion drug testing
- Not presently debarred, suspended, or ineligible for award by any governmental body
Documents to include with the bid
- Bid Form (Attachment B)
- Certificate of Non-Collusion (Attachment C)
- Certificate of Tax Compliance (Attachment D)
- Certificate of Corporate Vote or LLC Certificate of Authority (Attachment E)
- Client reference list for past 5 years with contact names, phone numbers, and emails
- Written documentation of training program (driver safety, CPR, C.O.R.I. checks)
- Communications systems and account management information
- Written list of vehicle details (make, model, year, capacity, owned/leased)
- List of all preventable accidents in Massachusetts over the past 3 years
- Signed statement agreeing to establish/maintain a terminal within 15 miles of Leominster School Department
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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