AI Governance Solution

WashingtonWashington, USADue Thursday, October 29, 2026

Client: Washington
RFP Number: SW-120755
Posted: 10/15/2026
Category: Software, System and Application
Budget: Looking for Proposal
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The County requires an onshore USA vendor to deliver a production-ready AI governance solution and perform offsite work over a five-year contract period. The requested scope includes establishing a platform that provides County-wide AI visibility, runtime control, policy enforcement, public-records compliance, spend attribution, executive dashboards, and integration with Microsoft Purview, Entra ID, and Azure tools. The vendor must also conduct a current-state assessment of AI usage, design and document policy controls, deliver a change management and training plan, and provide ongoing support. Only onshore USA entities are eligible to apply. Applicants must submit the completed Attachment A Submittal Packet digitally via email or online, along with a separate Attachment A-1 Cost Proposal file. The submittal requires company details, proof of experience, descriptions of challenging implementations, platform integration details, a high-level plan and timeline, change management strategies, conflict of interest disclosures, public records exemption requests, and at least three customer references. Questions must be submitted no later than October 21, 2026.

Key solicitation details

AI-extracted from RFP-26-0845BC Attachment A - Submittal Packet.docx, RFP-26-0845BC AI Governance Solution.docx, RFP-26-0845BC Attachment A-1 - Cost Proposal.docx. Confirm against the original documents before bidding.

Snohomish County is seeking proposals from qualified firms to provide enterprise AI governance services. The solution must establish county-wide visibility into AI usage, codify County AI policy into technical controls, and enable audit-ready records. Qualified firms can submit proposals electronically or via hard copy.

Issued by: Snohomish County
Public announcement of Request for Proposals: 10/14/2026
Questions asked live during pre-bid meeting: 10/21/2026, 1:00 p.m. Pacific Local Time
Proposals due: 10/29/2026, 1:00 p.m. Pacific Local Time
Highest Ranked List: 11/13/2026
Begin Demonstrations, If applicable: 12/1/2026
Begin Negotiations: 12/15/2026
Execute Contract: 12/30/2026
How to submit: Electronic via email or hard copy
Submission details: Email to [email protected] with RFP number in subject, or hard copy to Snohomish County Purchasing Division, 3000 Rockefeller Ave, Everett, WA 98201. Price Proposal must be in a separate file or sealed envelope.
Contract term: five years
Place of performance: Offsite
Insurance and bonding: Insurance requirements will be covered in the SaaS or Hosted Agreement.
Funding: Title VI of the Civil Rights Act of 1964

How proposals are evaluated

Transmittal Section & Original or Digital Signature
Experience/Qualifications
Adhere to Proposal Requirements
Cost Proposal

Scope of work

Production-ready AI governance program and platform configuration providing County-wide AI visibility and runtime control
Integration with Microsoft Purview for labelling, audit, eDiscovery, and lifecycle management
Spend attribution, budget controls for AI usage, and ROI insights with executive dashboards
Current-state assessment of AI usage, Shadow AI, risks, and governance gaps across departments
Translation of County AI policy and principles into enforceable technical controls and documented decision rights

Minimum qualifications

Performance of work must be Onshore (USA Only)
Firm and its principals must not be currently suspended or debarred by any Federal Department or Agency

Documents to include with the bid

Attachment A - Submittal Packet
Attachment A-1 - Cost Form saved separately
At least three (3) references

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

3 available filesDocuments checked Oct 15, 2026

Ready to bid on this RFP?