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Cloud-Based Fleet Management Software

The regional transit authority for Lake CountyOhio, USADue Wednesday, November 11, 2026
Client
The regional transit authority for Lake County
RFP Number
SW-120902
Posted
10/17/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

Laketran seeks technical proposals from qualified onshore USA organizations to procure a cloud-based fleet management and maintenance software solution. The requested platform must serve as a single source of truth for approximately 225 active assets, enable secure remote internet access, generate FTA and NTD compliance reports, and establish a real-time data pipeline to ingest information from Fleetwatch by S&A Systems. Work performance will occur offsite. This solicitation utilizes a two-step competitive bidding process, and bidders must submit only a technical proposal without pricing during Step One. Bidders can submit responses digitally via email or online by 12:00 PM on November 11, 2026. A pre-proposal conference will take place on October 28, 2026, at 11:00 AM in Painesville Twp., OH and via Microsoft Teams, while all questions are due no later than November 4, 2026. Laketran will evaluate firms based on their technical proposals to establish a shortlist.

Key solicitation details

AI-extracted from Step-1-RFP-Fleet-Management-Software.pdf. Confirm against the original documents before bidding.

Laketran is seeking proposals from qualified firms to procure a cloud-based Fleet Management and Maintenance Software Solution. The software will serve a mixed fleet of approximately 225 active transit, paratransit, and non-revenue service vehicles. This solicitation is Step One of a two-step competitive bidding process focused solely on technical proposals.

Issued by
Laketran
RFP Issuance
October 16, 2026
Pre-Proposal Conference
October 28, 2026 at 11:00 AM
Written Questions Due
November 4, 2026 by 4:00 PM
Technical Proposals Due
November 11, 2026 by 12:00 PM
Technical Discussions
December 7-11, 2026
Step 2 Invitations Issued to Short-Listed Firms
January 4, 2027
Pricing Proposals Due
January 19, 2027 by 12:00 PM
Interviews with Short-Listed Firms
January 26-29, 2027
Board Approval of Contract Award
February 22, 2027
How to submit
Electronic via Email
Submission details
One complete technical proposal emailed to [email protected] with a maximum document size of 30 MB; pricing must be excluded.
Place of performance
Offsite; Laketran Headquarters at 555 Lakeshore Blvd., Painesville Township, OH 44077
Insurance and bonding
Commercial general liability $1M per occurrence/$1M aggregate; Auto liability $1M per accident; Workers Compensation statutory coverage; Ohio stop gap employer's liability $1M limit.
Funding
Federal Transit Administration (FTA) federal award under 2 CFR 200 and 2 CFR 1201

Scope of work

  • Commercially available off-the-shelf (COTS) or cloud-based (SaaS) fleet management platform
  • Secure remote access for authorized employees via standard internet connection
  • Data engines generating compliance reports meeting FTA and NTD standards
  • Automated real-time data pipeline with Fleetwatch by S&A Systems for vehicle mileage, fuel, fluid, and service transactions
  • Integration with third-party systems
  • Software defect remediation and mandatory re-testing
  • Delivery of user training and documentation

Minimum qualifications

  • Vendor must be an onshore USA organization
  • Possess capability and capacity to perform the requested fleet software services
  • Contractor employees working on property must submit name, contractor name, and picture to Laketran Facility Manager

Documents to include with the bid

  • Attachment B - Contact Information and References
  • Attachment C - Lobbying Form
  • Attachment D - Debarment Form
  • Attachment E - Standard Project Assurances
  • Attachment F - Non-Collusion Form
  • Attachment G - Delinquent Personal Property Form
  • Attachment I - Bidder Registration Form
  • Attachment N - Fair Labor Standards Act
  • W-9
  • Certificate of Insurance

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