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Web-Based Online Enrolment, Registration, Compliance and Risk Management Platform

South CarolinaSouth Carolina, USADue Thursday, November 12, 2026
Client
South Carolina
RFP Number
SW-120901
Posted
10/17/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires a comprehensive, secure, and mobile-responsive web-based software platform for K-12 student registration, data collection, verification, compliance, and risk management. This solution must centralize the management of student and parent/guardian information for new enrollments, annual registrations, field trips, athletics, and other school-sponsored activities while featuring automated email notifications and potential SMS capabilities. Only USA-based organizations are eligible to submit proposals for this offsite work opportunity. Interested vendors must submit all questions by October 30, 2026, and digital responses may be delivered via email or online.

Key solicitation details

AI-extracted from 2706 Online Enrollmentm Registration, Compliance _ Risk Management Platform.pdf. Confirm against the original documents before bidding.

Spartanburg County School District 2 is seeking proposals from qualified vendors to provide a web-based online K-12 student enrollment, registration, compliance, and risk-management platform. The District serves approximately 12,000 students across 14 schools with an annual operating budget of $147.3 million. Proposals are open to qualified onshore USA organizations.

Issued by
Spartanburg School District 2
Issue Date
Friday, October 16, 2026
Questions Due
Friday, October 30, 2026, at 10:00 A.M.
Proposal Submission Deadline
Thursday, November 12, 2026, at 2:00 P.M.
Intent to Award Posting
Tuesday, November 24, 2026
How to submit
Electronic via the Beacon Bid Portal
Submission details
Submit one electronic copy of proposal contents, one pricing proposal separately, and one electronic redacted copy through Beacon Bid Portal by Nov 12, 2026, 2:00 PM.
Contract term
One year with the option to renew annually up to four additional years, not to exceed five years in total
Place of performance
Performance of the work will be offsite.
Insurance and bonding
Cyber Liability and Technology Errors & Omissions insurance with limits of not less than $2,000,000 per claim and $2,000,000 aggregate.
Funding
Title 41, Part 60 of the Code of Federal Regulations; Title 8, Chapter 14 of the South Carolina Code of Laws; FAR 52.204-2

Scope of work

  • Comprehensive K-12 student registration and data collection platform
  • Centralized platform for managing, verifying, approving, and distributing student and parent/guardian information
  • Support for annual registration, athletics, extracurricular activities, clubs, and field trips requiring consent or compliance
  • Automated email notifications, reminders, and optional SMS/text capabilities for missing or expiring documentation
  • Initial implementation training and options for ongoing and new-user training
  • Ongoing technical support, maintenance, system updates, and customer service
  • Complete data export capabilities upon request or contract termination

Minimum qualifications

  • Onshore (USA Organization Only)
  • Organizational qualifications and experience serving K-12 school districts
  • Demonstrated capability to integrate proposed solution with PowerSchool SIS
  • Ability to obtain complete South Carolina statewide criminal background checks for contractor personnel

Documents to include with the bid

  • Signed Bid Pages 1 & 2
  • Cover Letter and Company Overview
  • Understanding of Project and Overall Solution Approach
  • Qualifications and Experience Response
  • Project Team and Staffing Details
  • At least three (3) K-12 school district references
  • Proof of Insurance for Cyber Liability and Technology Errors & Omissions
  • Pricing Proposal (Appendix IV – Pricing Sheet)
  • Redacted Proposal Copy (or complete copy marked No Redactions Required)

Verify important details

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