Institutional Review Board Software

The University of Washington is soliciting proposals under Ref # 1255813 for a Software-as-a-Service (SaaS) institutional review board solution. The buyer requires implementation and ongoing support for a system that manages operations for its Human Subjects Division and Institutional Review Board. Key functional requirements include electronic submission, intake, and review of human research applications, internal, multi-site, and external reviews, adverse event reporting, agency reporting, meeting management, automated notifications, integrations, administrative functions, and reporting. The solicitation is open to onshore US organizations that meet the minimum qualifications and are available to perform work offsite in Washington State. Questions must be submitted via the Workday message center using Attachment E by October 30, 2026, at 11:59 PM PST, and a pre-bid conference takes place on November 9, 2026. Applicants must submit proposals digitally in PDF or Word format through the Workday Strategic Sourcing website by November 20, 2026, at 11:59 PM PST. Proposals will be evaluated out of 100 points based on functional and non-functional requirements (40%), vendor licensing cost (15%), total cost of ownership (15%), vendor experience with similar higher education institutions (10%), system security and risk assessment (10%), and IT accessibility compliance (10%).