Janitorial Services

City of PoughkeepsieNew York, USADue Friday, November 13, 2026

Client: City of Poughkeepsie
Solicitation No.: RFB-COP-10-26-02
Posted: 10/21/2026
Category: Cleaning, Janitorial and Custodial Services and Supplies
Budget: Looking for Proposal
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The government authority requires a vendor to perform on-site janitorial services for its facility located in Poughkeepsie, NY. Requested scope includes daily sweeping, mopping, dusting, vacuuming rugs, and cleaning wash basins with neutral soap, alongside carpet shampooing, surface sanitizing, and floor waxing, buffing, and stripping. Only USA-based organizations are eligible to bid on this procurement contract. Interested vendors must submit proposals digitally via email or online for a one-year contract term. A pre-bid site visit takes place on October 29, 2026, and all questions are due by November 9, 2026. The buyer seeks proposals to determine the budget and provides no specific proposal evaluation criteria or final submission deadlines.

Key solicitation details

AI-extracted from RFB-COP-10-26-02 Janitorial Services at Various Locations Bid Specs.pdf. Confirm against the original documents before bidding.

The City of Poughkeepsie is inviting sealed bids for janitorial services at various city locations including City Hall, the Police Department, DPW complex, and Public Safety Building. The contract period is for one year, with an anticipated start date of November 30, 2026. Bids are open to responsible bidders offering the best price.

Issued by: City of Poughkeepsie
Pre-bid meeting and site tour: October 29, 2026 @ 10:30 a.m.
Questions due: November 9, 2026 at 4:00 p.m.
Proposals due: November 13, 2026 prior to 2:30 p.m.
Anticipated commencement: November 30, 2026
How to submit: Sealed hard copy
Submission details: Submit one original (clearly marked) and one copy in a sealed envelope marked with the bid name and number to City of Poughkeepsie Purchasing Department, 62 Civic Center Plaza, Poughkeepsie, NY 12601.
Contract term: One (1) Year Fixed Price commencing on approximately November 30, 2026, with option for renewal at a price escalation of no more than 2% upon mutual consent.
Place of performance: Various City of Poughkeepsie locations including City Hall, Police Department, DPW complex, and Public Safety Building, Poughkeepsie, NY
Insurance and bonding: Liability insurance providing proof that Owner is covered as additional insured via original or certified Declarations Form; Worker's Compensation Coverage pursuant to NYS Worker's Compensation Law.
Funding: NYS General Municipal Law Section 103-A, Article 9 NYS Labor Law Prevailing Wages

How proposals are evaluated

Lowest responsive, responsible bidder
References

Scope of work

Janitorial services at various City of Poughkeepsie locations
Daily sweeping, mopping, vacuuming, and dusting
Floor waxing, buffing, and stripping
Deep cleaning, sanitizing, and shampooing carpets
Cleaning and sanitizing wash basins, toilet rooms, surfaces, and waste containers
Daily cleaning and monthly power washing of police cellblocks
Providing custodial supplies and replacing restroom dispensers
Window cleaning

Minimum qualifications

Current contracts must be a minimum of 50% of the proposed bid
Demonstrated experience, good reputation, and adequate financial status
Employees must pass Police Department background check for Police Department work
Employees must wear contractor-issued visible photo identification
Affirmative statement that bidder has not been found guilty of prevailing wage violations

Documents to include with the bid

Form CS-1 Bid proposal form/price page(s)
Form CS-2 Non-Collusion Affidavit
Certification of Compliance with the Iran Divestment Act
Affirmative statement regarding prevailing wage history

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked Oct 21, 2026

Ready to bid on this RFP?