Conference Facilities, Catering and Audio-Visual Services

The Virginia Department of Environmental Quality seeks a contractor to provide conference facilities, audio-visual services, catering, and overnight lodging for approximately 60 individuals in Richmond, Virginia, for the Clean Water Finance-EPA All-States Meeting. Bidders must execute offsite performance and supply all necessary equipment, setup, and staffing for the event. Eligibility is limited to set-aside small businesses certified by the Virginia Department of Small Business and Supplier Diversity, including micro-businesses and onshore USA organizations. Proposals must be submitted digitally via email or online by 3:00 P.M. EST on November 12, 2026. Applicants must complete and include required forms, such as an Anti-Discrimination Checklist, Small Business Subcontracting Plan, a Price Proposal, and proposed dates. Evaluation criteria will assign points for proposed small business subcontracting expenditures relative to the total offer price, giving maximum points to certified small businesses.