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Print and Mail Services for 2027 Admitted Student Packets

North Carolina, USADue Monday, November 2, 2026
Client
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Solicitation No.
63-DMP1212541
Posted
10/23/2026
Category
Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications
Budget
Looking for Proposals
NAICS
—
Set-aside
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Contact
—

Description

AI Generated

NC State University requires offsite print and mail services for 25,000 total copies of the 2027 Admitted Student Packet. The project encompasses five distinct mailings: In-State Early Action Release (8,000), Out-of-State Early Action Release (7,100), Transfer 1 Release (700), Regular Decision + Spring Connect (6,100), and Transfer 2 Release (1,900). Only onshore USA organizations are eligible to submit bids. Proposals must include a completed RFQ cover sheet, line item cost breakdowns for print components and each mailing, and a blank folding dummy on the exact paper stock. Questions and quotes must be submitted by October 26, 2026, at 12:00 noon. Evaluation criteria will consider past performance on NC State University printing contracts and price-matching preferences for responsive North Carolina resident bidders.

Key solicitation details

AI-extracted from DMP1212541.pdf. Confirm against the original documents before bidding.

The buyer is requesting quotations for print and mail services for 25,000 total 2027 Admitted Student Packets across five scheduled mailings and one direct delivery. Vendors must provide physical samples by the quote submission deadline. Bidders certify they are not debarred or suspended from covered transactions.

Issued by
Raleigh, North Carolina
Questions Due Date & Time
October 26, 2026, 12:00 noon
Due Date & Time
November 2, 2026, 5:00 PM
Mailing #1 In-State Early Action Release USPS Entry Date
January 8, 2027
Mailing #2 Out-of-State Early Action Release USPS Entry Date
February 5, 2027
Mailing #3 Transfer 1 Release USPS Entry Date
March 5, 2027
Mailing #4 Regular Decision + Spring Connect USPS Entry Date
April 2, 2027
Mailing #5 Transfer 2 Release USPS Entry Date
April 16, 2027
How to submit
Electronic via the Bonfire Public Portal
Submission details
Upload quote as a PDF to https://ncsu.bonfirehub.com/opportunities/259801. Physical samples must be received by NC State University on or before November 2, 2026, 5:00 PM.
Place of performance
Offsite / Delivery to NC State University, Campus Box 7103, 106 Peele Hall, Raleigh, NC 27695 and USPS entry.
Insurance and bonding
Worker's Compensation Insurance as required by NC laws; Commercial General Liability of at least $1,000,000 Combined Single Limit; Automobile Liability Insurance for owned, hired, and non-owned vehicles.

How proposals are evaluated

Physical samples review and approval
Past performance on NC State University printing contracts

Scope of work

  • Converted booklet envelope printing (25,000 copies)
  • Two-pocket folder with die cut pockets printing (25,000 copies)
  • Sticker sheet printing with kiss-cut stickers (25,000 copies)
  • Red felt pennant printing (25,000 copies)
  • Metallic Red Golden Ticket Card printing (25,000 copies)
  • Assembling and direct delivery of 1,200 copies to NC State Undergraduate Admissions
  • Addressing, NCOA check, zip sorting, and delivering 5 separate mailings to USPS

Minimum qualifications

  • Must not be presently debarred, suspended, proposed for debarment, or declared ineligible
  • Ability to run process-color printed components on at least a 4-color press
  • Ability to meet specified delivery requirements

Documents to include with the bid

  • Completed Page 1 of RFQ (with FEIN/SSN, Supplier Name, Date)
  • Signed execution/signature page
  • Certificate of Insurance
  • Physical samples of previously produced print products and specialty materials
  • List of no less than two (2) or three (3) references for similar past work
  • Line item breakdown of cost for print and mail services
  • Resident Bidder Certificate for Price-Matching Preference under Executive Order #50 (if applicable)

Verify important details

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