Ulster County Respite Program Coordination and Caregiver Support Group Services
- Client
- County of Ulster - Department of General Services
- Solicitation No.
- RFQ-UC26-028
- Posted
- 10/24/2026
- Category
- Professional, Consulting, Administrative or Management Support Services
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe Ulster County Department of General Services requires a vendor to provide offsite respite program coordination and caregiver support group services. Scope includes facilitating social respite care, recruiting and training volunteers, screening care receivers, managing out-of-home respite programming, providing resources, and reporting monthly measurable outcomes. The contractor must also facilitate ongoing in-person or virtual caregiver support groups for target group sizes of 8 to 12 participants led by qualified professionals. Eligibility is limited to USA-based organizations. Pricing proposals must be submitted to the Ulster County Department of General Services via mail, fax, or email to Principal Buyer Ancolie Martelly by November 13, 2026, at 4:00 PM. All questions regarding the opportunity are due by November 6, 2026.
Key solicitation details
AI-extracted from RFQ-UC26-028 RESPITE PROGRAM COORDINATION _ CAREGIVER SUPPORT GROUP SERVICES.pdf. Confirm against the original documents before bidding.
The County of Ulster Department of General Services is issuing an Invitation to Quote for a vendor to provide respite program coordination and caregiver support group services for the Office for the Aging. The selected firm will manage out-of-home social group respite programming, train and screen volunteers, and facilitate caregiver support groups. Quotes are due by November 13, 2026, at 04:00 pm.
- Issued by
- County of Ulster - Department of General Services
- Quote date
- October 23, 2026
- Questions due
- November 6, 2026
- Proposals due
- November 13, 2026 at 04:00 pm
- How to submit
- Sealed hard copy envelope, fax, or email
- Submission details
- Prices may be submitted in sealed envelopes addressed to Ulster County Director of General Services, 100 Development Court, Kingston, NY 12401, or faxed to 845-340-3434, or emailed to [email protected].
- Place of performance
- Kingston, NY
- Insurance and bonding
- Commercial General Liability of at least $1,000,000 per occurrence and aggregate naming County of Ulster as additional insured; Umbrella Liability of at least $2,000,000; Automobile Liability of at least $1,000,000 combined single limit; Professional Liability of at least $1,000,000 per claim/aggregate; NYS Workers' Compensation and NYS Disability Benefits Insurance (or Form CE-200 exemption).
- Funding
- NFCSP
How proposals are evaluated
| Lowest responsible bid |
Scope of work
- Provide volunteer and program management and coordination services for respite care
- Screen and train volunteers for the Group Respite Program
- Oversee the Office for the Aging group social respite program
- Pre-screen potential caregivers and care receivers for respite services
- Collect NYSOFA required demographic information on NFCSP Respite Referral Forms and obtain signed consents
- Market the respite program in collaboration with the Office for the Aging
- Provide and facilitate ongoing in-person or virtual caregiver support groups
- Submit monthly activity, utilization, and expenditure reports to the OFA Director
Minimum qualifications
- Fully licensed to the extent required by law
- Experienced and properly qualified to perform the required services
- Good standing under the Code and laws of its state of registration
- Current with IRS Form 990 filing or timely filed extension
- Support group facilitator must possess required professional credentials
Documents to include with the bid
- Form of Proposal filled in black ink or typed
- Detailed specifications, circulars, and data on items offered
- Certification and Signature Form / Affidavit of Non-collusion
- Certification of Compliance with the Iran Divestment Act
- Ulster County Information Sheet
- Vendor Reference Sheet
- Most recently filed IRS Form 990 and extension filings if applicable
- Certificates of Insurance
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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