Venues Services for Conferences and Community Events

An Illinois government authority is seeking a vendor to provide venue services for conferences and community events. The agency requires spaces that can accommodate varying attendee counts, including a primary ballroom or conference space, breakout session rooms as needed, and a dedicated lactation room. The selected venue must also provide ample on-site parking for staff and attendees, along with twenty-four-hour pre-event access to the venue and storage space for early setup. The scope of work covers comprehensive event support, including reliable Wi-Fi access for all staff and attendees, hand sanitizer stations distributed throughout the space, and complete audio/visual support such as microphones, projectors, speakers, and screens. The agency also requires on-site or preferred catering services capable of providing beverage stations, box meals, buffet meals, vegetarian options, and snacks. Eligible bidders must be onshore organizations based in the United States, and all contracted work must be performed on-site at the venue. The agency is looking for proposals to determine the budget and has not disclosed a specific funding limit. Interested bidders must submit all questions by May 28, 2026, and the agency will host a pre-bid meeting on June 04, 2026.