Conferences and Community Events Venues Professional Services

The issuing agency is seeking professional services to provide venues and related support for hosting conferences, trainings, community forums, and other engagement events throughout the state. The agency is trying to secure reliable locations categorized into eight tiers based on their capacity to host events of different attendee sizes. The selected venues must provide reliable Wi-Fi access for staff and attendees, audio/visual support including microphones, projectors, speakers, and screens, and access to the venue and storage space twenty-four hours prior to the event for early setup. Venues must also offer ample on-site parking for attendees and staff based on the specific tier, as well as on-site or preferred catering services. Only onshore organizations based in the United States are eligible to bid on this opportunity. The performance of all contracted work must take place onsite at the designated venues. Bidders must submit their proposals digitally via email or through the online system, and the agency is currently looking for proposal submissions to determine the budget. The agency is establishing a contract period that will run for two years. Interested parties must submit all questions regarding this opportunity no later than May 28, 2026. The agency will host a non-mandatory pre-bid meeting on June 4, 2026, to discuss the requirements.