Conferences and Community Events Services

The Delaware government authority is seeking a vendor to provide comprehensive conferences and community events services throughout the state. The agency aims to promote health and well-being, foster self-sufficiency, protect those at risk, and deliver publicly funded treatment, education, prevention, and advocacy. The requested services will support conferences, trainings, community forums, and other engagement events. The scope of work requires the provision of venue spaces and technical support for these state-wide events. Venues must feature reliable Wi-Fi access for staff and attendees, audio/visual support including microphones, projectors, speakers, and screens, and a dedicated lactation room. The selected vendor must also provide access to the venue and storage space twenty-four hours prior to each event for early setup, breakout session rooms as needed per tier, ample on-site parking, and a ballroom or primary conference space scaled to the attendee count. Only United States organizations are eligible to bid on this opportunity. The performance of all contracted work will take place offsite at the designated event venues. The agency has not disclosed a specific budget and is looking for proposals to define the financial terms. The agency has scheduled key procurement dates for interested parties. All questions regarding this opportunity must be submitted no later than May 28, 2026. The agency will host a pre-bid meeting on June 4, 2026, to address inquiries and provide additional context.