Vital Records Scanning and digitization Service

The agency is seeking a vendor to provide vital records scanning and digitization services for its archival vital and court records. The project addresses the need to digitize historical documents, specifically books of birth, death, marriage, divorce, and military discharge records. The total estimated volume of the project covers fifty-six books, which contain approximately 143,432 images or pages. The agency requires the scanning to be performed at a resolution of 300 dpi in grayscale. The requested output format for the digitized files is either PDF or TIFF. Performance of all scanning and digitization work must take place offsite. Eligibility is restricted to onshore organizations based in the United States. The agency is looking for budget proposals to determine the cost of the project. Bidders must submit any questions regarding this opportunity no later than May 29, 2026, and responses can be submitted digitally via email or online.