Hotel Accommodations, Meeting Space and Conference Services

The agency is seeking a vendor to provide hotel accommodations, meeting space, and conference services for a contract period of one year. The required lodging services include standard room rates with government or group pricing, single and double occupancy rooms, ADA-accessible accommodations, and room block capabilities. The agency also requires details on check-in and check-out policies, cancellation and attrition policies, parking, Wi-Fi access, and proximity to conference venues, airports, and major transportation routes. The requested conference services cover large banquet spaces, breakout meeting rooms, various seating configurations, and internet availability within the meeting spaces. The selected vendor must provide on-site event setup, technical support, dedicated event coordination, and group reservation management. Additional requirements include catering and concession options, on-site dining, and audio-visual capabilities. Bidders must perform all work onsite and must be located onshore within the United States. The agency accepts digital proposal submissions via email or online, and bidders must submit all questions no later than June 04, 2026. The agency is looking for proposals to determine the budget and has not disclosed a specific funding limit.