conference registration and lodging services

The Indiana-based government authority in Indianapolis is seeking a vendor to manage and fund conference registration and lodging services for its Workforce Development attendees. The agency requires the selected contractor to provide and pay for conference registrations totaling approximately $5,670. Additionally, the contractor must secure and pay for hotel rooms at the conference location for two to three nights, with lodging costs totaling approximately $4,785. The agency limits eligibility to onshore organizations based in the United States. The contractor must perform the required work onsite at the designated location. While the agency is looking for proposals to establish the final budget, the estimated costs for registrations and lodging serve as the primary financial signals. The agency established May 26, 2026, as the deadline for all questions regarding this procurement. The authority will evaluate proposals based on the ability to secure the requested accommodations and manage the registration payments within the specified budget estimates.