Event Planning and Support Services

The agency is seeking a consultant to provide comprehensive event planning and support services for a one-year contract period. The selected vendor will solve logistical and coordination challenges for a three-day general assembly and additional ad hoc events. All work must be performed onsite, and eligibility is restricted to onshore vendors located within the United States. For the pre-event general assembly phase, the agency requires the development of a master event and production schedule detailing staging, audio-visual setups, room configurations, and staff roles. The consultant must also manage logistical program preparation, which includes scheduling speaker preparation meetings, sending pre-event instructions, and assisting with a master script that incorporates stage directions. Onsite and post-event duties require the consultant to handle equipment loading and unloading, coordinate the positioning of speakers and timekeepers, and remain available throughout the three-day conference to troubleshoot logistical issues. For the ad hoc events, the consultant must develop dedicated production plans. Bidders must submit any questions regarding this opportunity no later than June 15, 2026. Proposals must include budget details, and the agency will accept digital submissions via email or through their online portal.