Police Records Digitization Service

The agency is seeking a vendor to provide comprehensive police records digitization services to convert archived police department records into a searchable and organized digital format. The project addresses the need to preserve historical records, improve retrieval efficiency, and maintain a secure chain of custody for sensitive law enforcement documents. The scope of work covers records pickup or on-site mobilization, inventory tracking, document preparation, scanning, image capture, indexing, quality control, secure file delivery, and the return or authorized secure destruction of original materials. The agency requires the final scanned images to be delivered in an acceptable, searchable format with an indexing structure that allows for efficient identification and retrieval. The selected vendor must implement strict quality control procedures to verify image legibility, completeness, proper orientation, file naming accuracy, indexing accuracy, and the reconciliation of scanned files to the source inventory. Bidders must possess prior experience with digitizing and cataloging microfilm to be considered for this project. Eligibility is restricted to onshore organizations based in the United States of America. The agency allows the performance of the work to take place either onsite or offsite. While the agency is looking for proposals to determine the cost, no specific budget threshold is disclosed in the solicitation. The agency has scheduled a pre-proposal onsite visit for June 23, 2026. Bidders must submit all questions regarding this opportunity no later than June 26, 2026.