Purchasing and Procurement Coordinator Services

The issuing agency is seeking a vendor to provide purchasing and procurement coordinator services. The agency needs to resolve its requirement for professional support in preparing, managing, and administering formal solicitations, including RFPs, RFBs, and RFQs, in accordance with city, state, and federal procurement requirements. The selected coordinator will develop and issue solicitation documents, coordinate evaluations, manage bid openings, and facilitate award recommendations. The scope of work covers reviewing scopes of work and technical specifications to ensure compliance with established purchasing policies. The coordinator will draft, review, and maintain contracts, amendments, renewals, and terminations, while administering a centralized contract management system to monitor key milestones and deliverables. Additionally, the role involves reviewing and approving purchase requisitions and purchase orders for accuracy, budget alignment, and compliance. The agency requires the coordinator to provide training and technical guidance to departments on purchasing procedures, solicitations, and contract administration. The coordinator will assist in maintaining the city's procurement policies and procedures manual, recommend process improvements, and coordinate procurement for capital improvement and grant-funded projects to ensure adherence to funding agency requirements. The work also includes preparing procurement-related reports for management and maintaining effective relationships with vendors, contractors, and staff. Bidders must perform all work onsite and must be located onshore within the United States. The agency accepts digital response submissions via email or online. The agency is looking for proposals to determine the budget, and the source document notes that this opportunity is formatted as a job posting rather than a traditional RFP.