Microfilm Digitization and Indexing Services

The agency is seeking a vendor to provide microfilm digitization and indexing services for approximately 300 rolls of 16MM microfilm. The project requires digitizing these records at an archival quality resolution that preserves the legibility of all source records, with an estimated 4,500 images per roll. The agency needs the selected vendor to organize the sequentially scanned images into individual electronic documents, using blank separator pages within the microfilm sequence to identify document boundaries. The agency requires the indexed metadata to be delivered in a delimited flat-file format suitable for import into the agency designated OnBase system. Each index must follow a specific file number format consisting of a four-digit year, a hyphen, a six-digit case file number including leading zeros, another hyphen, and a two-letter case suffix. The agency will evaluate performance based on quality assurance standards covering image clarity and legibility, accurate document separation, metadata indexing accuracy, and file completeness. Only onshore organizations based in the United States are eligible to bid on this opportunity. The selected vendor must perform all work offsite and deliver the imported files into the agency designated system. The agency is establishing a contract period of one year for these services. The agency is currently looking for proposals and has not disclosed a specific budget. Bidders must submit any questions regarding this opportunity no later than June 10, 2026. The agency accepts digital response submissions via email or online.