Document Destruction Services

The Weld County government authority located in Greeley, Colorado is seeking a contractor to provide secure, on-site document destruction services. The agency needs to protect sensitive information, ensure legal and regulatory compliance, and maintain a strict chain of custody with evidence of destruction for audits. The selected vendor must establish direct lines of communication with the agency's customer service and provide weekly reports detailing the volume of material processed per console. The scope of work covers routine on-site shredding of paper documents, purge projects as requested, and the destruction of media including tape recordings, CDs, VHS tapes, and photos. The contractor must provide secure collection consoles and certificates of destruction for all processed materials. All paper and media must be destroyed using high-security P-4 cross-cut machines capable of shredding into particles sized four by forty millimeters or smaller. Bidders must submit proposals for all specified locations and services to be eligible for award. The eligibility rules restrict participation to onshore vendors operating exclusively within the United States, though the performance of the work will occur offsite. The agency is looking for proposals to determine the budget, and the contract period will run for one year. The agency has scheduled a mandatory pre-bid meeting for June 12, 2026. Bidders must submit all questions regarding this opportunity no later than June 19, 2026.