Paper Documents to Digital Document Scanning, Digitizing and Indexing Services

The issuing agency is seeking a vendor to provide paper documents to digital document scanning, digitizing, and indexing services. The agency needs to solve the challenge of managing a large volume of physical student records by converting them into a searchable, organized digital format. The project covers scanning approximately 1,700,000 pages of student records of various sizes and formats at a resolution of 300 to 600 DPI in PDF file format. The scope of work requires Optical Character Recognition processing to ensure all content is searchable, with a guaranteed accuracy rate of 99.5 percent on images. All converted digital files must be fully prepared for storage and indexing. The selected vendor must perform all work offsite over a contract period of two years. Eligibility is strictly limited to onshore organizations based in the United States. The agency is looking for proposals to determine the budget and will accept bid submissions digitally via email or through an online portal. Key dates for this opportunity include a pre-proposal meeting on June 10, 2026, and a deadline for submitting all questions no later than June 12, 2026.