Paper Documents to Digital Document Scanning, Digitizing and Indexing Services

The agency is seeking professional services to scan, digitize, and index approximately 1,700,000 pages of student records. The project solves the problem of managing large volumes of physical paper documents in various sizes and formats by converting them into searchable digital files. The selected vendor must perform all work offsite and deliver high-quality digital files in PDF format with a scanning resolution of 300 to 600 DPI. The scope of work requires the application of Optical Character Recognition to all content, guaranteeing a minimum of 99.5 percent accuracy on the digitized images. All converted digital files must be fully prepared for storage and indexing. The agency requires a contract period of two years to complete this digitization effort. Eligibility is strictly limited to onshore organizations based in the United States. Bidders must submit their proposals digitally via email or through the designated online portal. The agency is currently looking for proposals to determine the budget and has not disclosed a pre-set funding limit. The agency will host a pre-proposal meeting on June 10, 2026, to discuss the project requirements. Bidders must submit all clarifying questions no later than June 12, 2026. The agency will evaluate proposals based on the submitted digital responses and compliance with the onshore performance requirements.