Document and Microfilm Scanning and Digitization Service

The agency is seeking a vendor to provide document and microfilm scanning and digitization services. The agency needs to scan thousands of documents, index them, electronically store them, and make them easy to retrieve at locations throughout the organization. This project aims to solve the challenge of accessing and searching physical and legacy media formats by converting them into a standardized, easily retrievable digital archive. The scope of work covers capturing paper and electronic documents, converting them to a digital format, indexing the files, and archiving them for searching. Document formats include various paper sizes such as 8.5 by 11.0 inches, 5.5 by 8.5 inches, and 8.5 by 14 inches, which may be two-sided, onion paper, or contain color, though the agency requires scanning to black and white only. The project also requires the conversion of microfiche, microfilm, Canofile software, Imageware software, and CD or DVD formats. The agency requires the final digital files to be in a recognized industry standard format, including HTML, XML, PDF, JPEG, or PNG. Eligible bidders must be onshore organizations based in the United States. The agency requires the performance of the work to be completed offsite. The agency is looking for proposals to determine the budget and will award a contract with a performance period of five years. The agency will hold a virtual pre-bid meeting on June 9, 2026. Bidders must submit all questions no later than June 12, 2026.