Robotic Book Scanning System

The government authority located in Castleton-on-Hudson, New York, is seeking a robotic book scanning system to support the modernization of its law library. This system will digitize bound appellate court records and other legal materials regularly requested by law firms, government agencies, researchers, and the public. The agency requires a high-volume, non-destructive digitization solution that does not require disbanding, cutting, or altering the original volumes. The requested system must feature a robotic or automated page-turning system capable of scanning up to 2,890 pages per hour under production conditions. It must support batch scanning, workflow management, quality control review, metadata capture, and export to network storage locations. Image processing requirements include de-skewing, cropping, de-warping, and enhancement. Hardware specifications include dual high-resolution digital cameras with a minimum of 25 megapixels per camera and optical-grade lenses designed for archival reproduction. The system must deliver a true optical resolution of at least 300 ppi and support simultaneous dual-page capture. The agency is offering a contract period of one year for this project. Only onshore bidders located in the United States are eligible to compete for this opportunity. The selected contractor must perform all work onsite at the Castleton-on-Hudson location. Bidders must submit their proposals digitally via email or online, and the agency is currently looking for proposal submissions to establish the budget. The agency requires all questions regarding this opportunity to be submitted no later than June 16, 2026. The evaluation of proposals will be based on the bidder's ability to meet all technical specifications and system requirements outlined by the authority.