Paper to Digital Document and Files Scanning, Indexing, Digitization Service

The agency is seeking a vendor to provide comprehensive paper to digital document and file scanning, indexing, and digitization services. The project addresses the challenge of converting problematic physical records into high-quality digital archives that serve as near-perfect, one-to-one copies of the original materials. The scope of work covers scanning, quality enhancement, cropping, and digitizing various documents, pages, maps, and affidavits of different sizes, including A5, A4, and A3 formats. The agency requires the digitized files to be delivered in image, PDF, and TIFF formats, archived with proper indexing by book and page numbers to facilitate easy retrieval. The technical specifications demand scanning at 600 dpi or preferably 1200 dpi, utilizing precise lighting and color calibration. The workload involves processing books that contain an average of 1000 images per book. Eligibility is strictly limited to onshore, United States organizations. The selected vendor must perform all scanning and digitization work onsite at the agency's facility. The agency has not disclosed a set budget and is seeking cost proposals from interested bidders to determine the financial framework of the project.