Vital Records Scanning and digitization Service

The agency is seeking a vendor to provide vital records scanning and digitization services for its archival vital and court records. The project addresses the need to digitize historical books of birth, death, marriage, divorce, and military discharge records. The scope of work covers an estimated volume of fifty-six books containing approximately 143,432 images or pages. The agency requires the scanning to be performed at a resolution of 300 dpi in grayscale. The final output format must be delivered as either PDF or TIFF files. Performance of all scanning and digitization work must take place offsite. Eligibility is strictly limited to onshore organizations based in the United States. Bidders must submit any questions regarding this opportunity no later than May 29, 2026. The agency accepts digital response submissions via email or through an online portal, and the budget will be determined based on the proposals received.