Event Equipment Rental Service

The City of Scottsdale, Arizona, requires a vendor to provide event equipment rental services throughout the year for approximately twenty various events and programs. The agency needs to solve the logistical challenge of equipping events of varying sizes by securing a reliable supply of canopies, tables, chairs, and potentially other equipment. An event coordinator or supervisor will provide the specific requirements for each individual occurrence. The scope of work covers three tiers of events depending on the agency's needs. Small events require ten canopies and ten tables, while medium events require thirty canopies, fifty tables, and one hundred to two hundred chairs. Large events require fifty canopies, one hundred tables, one hundred to two hundred chairs, and potentially other equipment. The performance of the work will occur both onsite and offsite. Eligibility is limited to onshore organizations based in the United States of America. Bidders must submit any questions regarding this opportunity no later than June 16, 2026. The agency is looking for proposals to determine the budget for these services. Bidders must submit their responses digitally via email or through the online portal. The agency will evaluate proposals based on the submitted details to select a vendor capable of meeting these ongoing rental needs.